Media Highlights

Thank you for your interest in Maker Faire and the Maker Movement. Here you can browse some of the most recent media coverage on our Faires and our amazing community.

Please contact us at any time at pr@makerfaire.com to coordinate interviews for your features and stories.

Recent Coverage

  • funthingstodo.io, November 9, 2016, Top Fun Things to Do in San Mateo
  • mercurynews.com, May 20, 2016, Video: Maker Faire Bay Area 2016 Preview Video
  • arstechnica.com, May 20, 2016, From drone racers to pinball: Maker Faire Bay Area 2016 doesn’t disappoint
  • abc7news.com, May 20, 2016, Video: Maker Faire Kicks Off This Weekend in San Mateo
  • techcrunch.com, March 16, 2016, What’s Driving the Maker Movement?
  • forbes.com, March 4, 2016, Toys to Watch in 2016
  • edsurge.com, December 7, 2015, Are Hardware Toys the Future of Kids’ Coding?
  • forbes.com, November 6, 2015, Why Geeks, Gamers And Makers Make The Best Customers
  • slate.com, October 19, 2015, Welcome to the World of Professional Drone Racing
  • huffingtonpost.com, October 16, 2015, Family Time Becomes Maker Time
  • smallbizdaily.com, October 6, 2015, Makers Busy Making Cool and Creative Products
  • eejournal.com, October 1, 2015, The 5 Best Things from World Maker Faire 2015: From “Hello World” to Saving the World
  • qz.com, October 1, 2015, Adults are racing souped-up Power Wheels toys, and it might become the next great American sport
  • techtimes.com, September 30, 2015, Drones Collide in Mid-Air for the Aerial Sports League’s Quadcopter Game of Drones Combat
  • forbes.com, September 30, 2015, 5 Cool Picks in Tech From Maker Faire 2015
  • observer.com, September 28, 2015, Drone Crashes Abound Over Super Hard Racing Course at World Maker Faire
  • huffingtonpost.com, September 28, 2015, World Maker Faire—NYC
  • techtimes.com, September 28, 2015, A Helping Hand: E-NABLE Organization Builds 3D-Printed Prosthetic Hands For Kids
  • nytimes.com, September 28, 2015, Women in the World: 15 Remarkable Moments from Maker Faire NYC
  • adweek.com, September 28, 2015, Netflix Made a Button That Dims the Lights, Silences Your Phone, Orders Food and Turns on Netflix Want this marvelous creation? There’s a catch.
  • usatoday.com, September 28, 2015, You can make your own ‘Netflix and chill’ button
  • fortune.com, September 28, 2015, This is basically a ‘Netflix and Chill’ button
  • twit.tv, September 27, 2015, TWiT TV Weekend Coverage from World Maker Faire New York
  • wsj.com, September 27, 2015, Maker Faire Kindles a Spirit of Invention—Annual event draws a crowd to the New York Hall of Science in Queens
  • core77.com, September 25, 2015, 3 Projects to See at the 2015 World Maker Faire
  • smithsonianmag.com, June 12, 2015, What is a Maker Faire, Exactly?
  • Popular Science, May 22, 2015, Video: Maker Faire Bay Area 2015
  • architecturaldigest.com, May 21, 2015, Here’s Your Chance to Work with NASA
  • recode.net, May 21, 2015, Makers Movement Drives the Future
  • gizmodo.com, May 20, 2015, The Most Amazing Things We Saw at Bay Area Maker Faire Last Weekend
  • time.com, May 18, 2015, How Maker Faires Are Inspiring Young ‘Makers’ All Over the World
  • ieee.org, May 18, 2015, The Best of Maker Faire Bay Area 2015
  • recode.net, May 17, 2015, Maker Faire Shows Off the Human Forklift
  • arstechnica.com, May 17, 2015, Titanfall IRL: We saw some crazy-looking giant robots at Maker Faire 2015
  • recode.net, May 17, 2015, Part Disneyland, Part Burning Man: Maker Faire Turns 10 Years Old (Q&A)
  • sunset.com, May 16, 2015, Weekend Preview of Maker Faire Bay Area
  • Not Impossible Now, May 16, 2015, Brainchairs, Solar BBQs @Maker Faire Preview Day! (A Gallery)
  • brit.co, May 16, 2015, The Coolest, Weirdest, Wackiest Things at Maker Faire 2015
  • usatoday.com, May 15, 2015, Strategies: Can you make it as a maker?
  • houzz.com, May 14, 2015, Maker Faire: Pancake Printers, an Electric Giraffe and So Much More
  • San Jose Mercury News, May 14, 2015, Maker Faire 2015: Ultimate DIY Project
  • forbes.com, May 7, 2015, Last Minute Gift Ideas for Moms Who Make It Happen
  • wired.com, February 16, 2015, How to Think Like a Maker: Values Your Company Should be Adopting
  • theguardian.com, February 6, 2015,  Meet Robots Giving Hospitalised Children Superpowers
  • Machine Design, September 25, 2014, 3D Printing Reshapes Engineering’s Future—A Look Inside the Maker Movement
  • Huffington Post, September 24, 2014, The Maker Faire New York
  • Fox News, September 24, 2014, 5 Cool DIY Tech Trends from World Maker Faire
  • yahoo.com, September 23, 2014, Report from Maker Faire: You, Too, Can Be a Maker
  • DIY Network, September 23, 2014, Five Things I Learned About Makers at World Maker Faire
  • PC Magazine UK, September 23, 2014 Fourteen Mind-Boggling Creations at Maker Faire New York
  • Flavorwire, September 23, 2014, Where DIY Music Meets Tech Culture Searching for Future Sounds at World Maker Faire
  • tested.com, September 23, 2014, Bits to Atoms: World Maker Faire 2014 Recap
  • Electronic Design, September 23, 2014, Scenes from Maker Faire 2014: The Latest in Gaming, IoT, and More
  • Embedded Computing Design, September 22, 2014, Maker Faire NYC Brings Out the Kid in Everyone
  • Digital Journal, September 22, 2014, DIY Electronics Learning System Crushes Kickstarter Goal, Wows at NY Maker Faire
  • Live Science, September 22, 2014, Four Humanitarian Drone Uses
  • Robot Magazine, September 22, 2014, Seen at World Maker Faire 2014—Maker Jeffrey Moore
  • Before It’s News, September 22, 2014, World Maker Faire NYC 2014—A Visual Journal
  • TechRadar, September 22, 2014, The Best of Maker Faire NYC 2014
  • CBS News, September 20, 2014, High School Whiz Kid Makes Impression at NYC Tech Fair
  • nytimes.com, August 4, 2014, Reinventing the World’s Fair, or Not
  • newegg.com, May 30, 2014, How Maker Faire Restored My Faith in Humanity
  • techradar.com, May 21, 2014, The Best of Maker Faire 2014
  • nytimes.com/Parent-Teacher Conference Blog, May 21, 2014, A Big Pile of Fantastic Ideas to Get Kids Outside Making and Doing This Summer
  • nerdstalker.com, May 20, 2014, Interview with 3D Story Maker Carla Diana
  • forbes.com, May 20, 2014, 5 Things To Love About The Maker Faire
  • time.com, May 19, 2014, Why the  Maker Movement is Important to America’s Future
  • abcnews.go.com, May 19, 2014, Move Over Mom. Behold the Pancake-Making Robot
  • 3dprint.com, May 17, 2014, PancakeBot, Pancake Printer Debuts at Maker Faire
  • mercurynews.com, May 17, 2014, Makers Faire 2014: Goofy, clever and irreverent event draws tens of thousands
  • smdailyjournal.com, May 17, 2014, San Mateo’s Annual Maker Faire This Weekend
  • KRON 4 TV, May 16, 2014, Maker Faire in San Mateo Big on Inventions and Creativity
  • nbcbayarea.com, May 16, 2014, 9th Annual Maker Faire Hits San Mateo, Includes An Electric Giraffe
  • reuters.com, May 6, 2014, Do-it-yourselfers inspire hardware renaissance in Silicon Valley
  • pressdemocrat.com, March 28, 2014, Maker class gives Petaluma schoolchildren a hands-on education

Recent Press Releases

Maker Week in San Mateo!

Check out all that happened to celebrate Maker Week in San Mateo, May 12-18, 2014.

Drone’s Eye View of Maker Faire Bay Area 2014

Our friends at 3D Robotics shot this incredible footage at Maker Faire Bay Area 2014 using their IRIS autonomous aerial vehicle. Check out the final video created with help from the MAKE magazine editorial team. It captures all of the weekend’s highlights and moments made extra special thanks to the unique perspective.

AerialView

Detailed Lists of Faire Coverage from Past Events

 


Maker Toolkit

 

Welcome Makers!

This is your resource center to guide you through the many details of exhibiting at Maker Faire.

We update the toolkit frequently. If you can’t find the information you need, please check back.

If you are a Sponsor, see the Sponsor Toolkit.

 

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Maker Deadlines

Check back for more information and links.

  • May 27 — Entry Forms due. Apply late. Late applications are reviewed as space allows.
  • June 10 — For exhibits with fire and/or safety concerns: submit a General Safety Plan and/or Fire Safety Plan.
  • June 10 Commercial Maker and Non-Profit / Agency / Cause or Mission Based Organization Payment Due. This is only for makers who fit these categories. If you are a Non-Profit, Agency, Cause or Mission Based Organization, please fill out this Information Form.
  • June 10 — Your exhibit details Confirmation Letter will be sent via email.
  • June 10 — Maker Sign edits due. See below.
  • June 10 — Maker Entry Pass and instructions will be sent by email; Passes must be obtained before arriving for setup.


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Set Up & Showtime

Plan to be ready by Saturday, June 18, 10:45am.

Friday, June 17 SET UP 12:00pm – 5:00pm
Saturday, June 18 SET UP 8:00am – 11:00am SHOWTIME 11:00am – 6:00pm
Sunday, June 19 SET UP 8:00am – 11:00am SHOWTIME 11:00am – 6:00pm
Sunday, June 19 LOAD OUT 6:00pm – 9:00pm

   

Preparing for Maker Faire

Maker Entry Passes and Ticketing

Shipping, Travel Tips and Resources

Directions & Parking

Set Up and Load In

Check In Process

During the Event

Sunday Load Out

FAQs

Rules and Regulations

Release and Consent


Helpful Documents & Links


Helpful Forms


Preparing for Maker Faire

The Maker Toolkit is designed to help you navigate the logistics of Maker Faire, and most importantly, to help make your involvement in Maker Faire a positive, memorable event. Together we can make Maker Faire a truly unique, educational, safe, and extraordinary experience for all by adhering to the rules and regulations outlined in this manual.

Leading up to the show, you will receive Maker Newsletters, which are designed to keep you informed of key dates and information. You will also receive a Confirmation Letter outlining the details of your exhibit. Prior to arriving onsite, we expect that you have read this Maker Toolkit, that you will abide by the rules and regulations, and that we have agreed on the specifics of your exhibit as detailed in the Confirmation Letter.

LOCATION, MAKER AND EXHIBIT OVERVIEW

Maker Faire is not designed like any standard trade show or conference — it is a fun, interactive maze of demonstrations, exhibits, workshops, and displays. We have tried to keep it environmentally friendly and simple in design. Imagine the historical state fairs where everyone arrives with their wares and sets up their exhibit! We have different kinds of exhibit areas to accommodate the diversity of projects, and we encourage Makers to create their own look and feel.

Types of Locations

Outdoor Exhibit Area: Your exhibit space will be located on the grounds of the UDC’s Van Ness Campus and will vary in size depending on your requirements. We have a variety of outdoor spaces on concrete pavers. All of these spaces will have access to power if you have advised us in advance that you need it. Some are under a tent or have shade, while others are not. If you have an outdoor exhibit, we recommend that you bring a small tent or umbrella if you are sensitive to the sun. You will find out in advance if we place you under a large tent with other Makers.

Indoor Exhibit Area: Some Maker exhibits will be located inside. The spaces are subdivided into tabletop (~8×5), 10×10 or 10×20 areas unless you have stipulated that you need a larger area and/or you will curate your space with an association or a group of Makers.

Types of Makers

Maker: Individuals who demonstrate what they make and/or how it works, in an interactive environment. There is no exhibitor fee for standard Maker Exhibits.

Maker Groups: One exhibit with many Makers or many exhibits curated by one point person. We ask that you have one contact, a curator, to coordinate with our team. Please email us with your point person’s email and mobile number along with Project Name and Entry ID.

Non-Profit, Agency and Cause or Mission Based Associations, Institutions and Organizations: Large non-profits, agencies and cause/mission based organizations that are coming to Maker Faire to promote their organization qualify for highly discounted sponsor fee. The fee is negotiable and based on the organization’s annual budget and marketing intentions at Maker Faire. The Agency fee for a tabletop (~8×5) is $250 and a 10’x10′ space is $1,500. The fee does not include electrical, internet or other requirements. Payment is due by June 10. This statement does not apply to makerspaces or hackerspaces, which receive free exhibit space at Maker Faire. The Non-Profit, Agency and Cause or Mission Based Association fee is due by June 10. This statement does not apply to makerspaces or hackerspaces, which receive free exhibit space at Maker Faire.

Commercial Maker: Individuals show and demonstrate a product that they make and/or show how it works in an interactive environment with the opportunity to promote or sell products. The Commercial Maker Fee is $100, due by June 10. Commercial Maker exhibit fees include a 5 x 10 space, a table and two chairs. The fee does not include electrical, internet or other requirements. Additional tables and power are available at a cost on the online payment page. Email nationalmakers@makerfaire.com for any questions.

Maker with Sponsor Subsidy: From time to time, some Makers may receive financial or material support from a company. This support is welcomed; however, there are rules around this level of support. Before you ask to receive sponsorship funds or materials for your Maker exhibit, please inform us by using “Sponsor Subsidy” in your subject line to nationalmakers@makerfaire.com as full sponsor disclosure is required.

If you, your club and/or exhibit obtain approval from the Maker Faire Team and sponsor support; you will be able to offer one small sponsor appreciation sign with their logo, 4 inch x 6 inch maximum size, at your exhibit. You will not be able to offer any large brand recognition at Maker Faire or give away sponsor products or flyers. If your sponsor would like to upgrade their sponsorship and obtain brand recognition at Maker Faire, please contact us and we will be happy to work with them to accommodate their support in the Maker Movement.

Educators: This year, we are expanding the number of students we can reach and the quality of their experience by offering a variety of new programs any number of students can experience while at school or home. This change responds to visitor feedback while fulfilling our desire for a more inclusive experience for our ever-growing K-12 audience. We still hope to make it easy for teachers and students to join us in person for National Maker Faire 2016. These programs are in development. To hear more, sign up for our newsletter or email education@makermedia.com.

Types of Exhibits

These are guidelines only, your exhibit may not fit exactly into one option below, and it may fit more than one.

Basic: A tabletop, small area, or 10×10 space to demonstrate what you make.

Activity Area: A hands-on, fun, interactive area that encourages audience participation to learn how to make or do something.

Demonstration Workshop: During a short show-and-tell session, Makers demo and teach particular skills, techniques, or processes, explaining materials and tools, stepping through a building process, sharing their knowledge, and interacting with the audience. Sessions are less than 30 minutes and may be repeated. Demonstrations will be done in your exhibit area.

Maker Groups: A group of Makers collaborate to curate a larger exhibit with several exhibitors. See above for more details.

Interactive Performance: A performer or group of performers who engage, entertain, and encourage fun interaction. The performance may be tied to a stage or roam through the fairgrounds as a kind of street theatre. Performances can be musical, theatrical, and/or involve a collaborative building process.

Roaming Exhibits: If you have an exhibit that will roam during the show, please let us know if you require a location for your use as a home base for non-roaming activities. If your roaming exhibit needs access to an electrical outlet, ask us about the charging station locations.

Attraction: A wonderful, unusual thing that doesn’t fit in to any of the categories above.


EXHIBIT DETAILS

We will provide a table and chairs if requested in your application. Please plan to bring anything else that you would like to have, such as extension cords/power strips and any hardware or supplies that will help you display your project. We trust that you will supply any equipment or supplies you need to make your project functional. In some cases, the Maker Faire Production Team will assist with some elements of your setup as long as it has been agreed upon in advance. Please feel free to make signs for your exhibit that help the attendees understand what you are making!

NEW THIS YEAR! The Maker Admin Tool is a great way to manage your Exhibit Details. You can now view and edit all the answers you have submitted in your application until June 10. You can make changes to your exhibit, including electrical and tables/chairs. With the Maker Admin Tool you can also change the exhibit description, photo, or bio that appear on your Maker web page and your Maker Sign.

So that we are in agreement as to what you will require for your exhibit, please review the following details:

Signage: We will create a laminated sign for your exhibit and a Maker webpage on our website. Each 11×17 inch sign and webpage includes an image, project description, and short bio based on the project proposal you submitted. This information and a link to your Maker webpage will also appear on our mobile app.

Tables & Chairs: We will provide a table and chairs if requested in your application. Standard tables are 8ft x 30in folding banquet tables. We do not provide a cover. If needed, 6ft tables are available, but quantities are limited and must be requested in advance. We will provide a table and two chairs, unless otherwise requested in your application. Prior to the event, you will receive a confirmation letter listing the equipment we will provide for you. If you need additional items, please edit your application in the Maker Admin Tool. Requesting additional tables onsite is based on availability and will cost $10.00 per table. Additional chairs are no charge, but also based on availability.

Internet Connectivity: Wireless service will be available inside the UDC facilities and in limited areas outside on the grounds. Internet connectivity in the WiFi areas is not guaranteed. The wifi requirements that were stated in your application were taken into careful consideration during placement. If your project could interfere with our wireless service, please let us know so we can accommodate you and your faire neighbors. In most cases, a hardwire connection will not be available. If you must have a hardwire, notify nationalmakers@makerfaire.com asap. There is very limited availability and a significant cost for this service.

Electrical: If you provided details of your power requirements, we will make certain you have power available at your exhibit area. Please bring your own extension cords, surge protectors and/or power strips for power distribution at your exhibit. On-site power requests cannot be guaranteed. Any excessive power will require approval.

  • Understanding your power usage is important: To ensure you have adequate power onsite, it’s essential we know in advance the specific amount you need. To find the total amperage you require, find the amperage listed on the back of each piece of equipment you plan to bring onsite. Then, add up the amps and round up to the closest amperage listed in the Entry Form. Please check your equipment, and don’t guess. We thank you in advance. The power requirements may be listed on the back of the item in question, on the converter box, or on the electrical plug itself.
  • Voltage: In North America, normal house and building power is 120 volts. (Large machinery may require 220 volts. If you need a 220v, tell us what phase you need.)
  • Amperage: After you determine the voltage you require (see above), we need to know how many amps you will be using at that voltage. If an item only lists watts and not amps, you can quickly convert watts to amps by dividing the watts by volts (Watts / Volts = Amps.)
  • Examples: A 500-watt light bulb requires approximately a 4.2A (A=amps) on a 120V (normal US) circuit: 500/120= 4.2. Here’s a list of average amperage for common Maker Faire items: Laptop ~2A, Sewing Machine ~0.6A, Lights ~0.3A-2A, 3D Printer ~10-20A, Arduino ~0.1A, cellphones/tablets ~0.5A-2A. Please total up the power needed and make a specific selection from the list provided in the Entry Form.


If your exhibit requires water or a forklift/heavy machinery, please email us as soon as possible nationalmakers@makerfaire.com

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Maker Entry Passes

Maker Entry Passes and Tickets: On June 10, we will email details about obtaining your Maker Entry Passes.

All Makers and Maker assistants must have their Maker Entry Pass before arriving onsite. (Passes can be printed or preloaded on your device.) It is important for our advance planning that all participants have passes prior to the event. We are no longer able to accommodate additions at Maker Check In. If any problem arises while obtaining your passes, and the issue has not been resolved in advance, come to the Maker Service Center.

Each standard exhibit receives:

  • Maker Entry Passes
    • maximum quantity: 5
    • for Maker(s) and assistant(s) ONLY
    • to qualify, team members must work at your exhibit for 6 hours or more
    • Fri, Sat & Sun entry pre-show/set-up and show hours
    • If you have a large, interactive exhibit and require more passes, there will be form for that soon.

To obtain your Maker Entry Passes:

  1. Wait for your specific Eventbrite Promotional Codes sent by email on June 10. Only the lead contact for each exhibit will receive this email. If it is after June 10, email nationalmakers@makerfaire.com.
  2. The Maker Ticketing Site is different than the general admission ticket site. A link to the Maker Ticketing Site will be provided on June 10. Please note: Passes and tickets will not appear on the Eventbrite site until you enter a code by clicking on the text “Enter Promotional Code”.
  3. After finishing the Eventbrite process, your passes and tickets will arrive by email.
  4. If you have other Makers or assistants, share the codes as necessary (quantities are limited) or obtain all of the passes yourself, and distribute them after they arrive in your email inbox.
  5. Print and bring your pass/ticket to Maker Faire. Each pass/ticket can only be used one time. You will receive a wristband in exchange for your Maker Entry Pass.

Note:

  • Maker Entry Passes are necessary FROM FRIDAY THROUGH SUNDAY and can be used at ANY gate.
  • More details can be found in the FAQ of the Maker Ticketing Site. A link to the site will be provided on June 10.


I can’t find my promotional codes to get my passes or tickets. What do I do?

The codes will be sent to the exhibit lead by email on June 10. They will be sent to the same address as all other communications. If you can’t find them after June 10, search your spam and inbox for an email with the subject: Maker Newsletter: Maker Entry Pass and Ticket Codes. If you still can’t find the email, email nationalmakers@makerfaire.com with the subject line: CODES: (Your Project #) and (Your Project Name).

One of my assistants changed. How do I change the Maker Entry Pass to the new name?

The name on the ticket does not have to match the name of your assistant. If you’ve already sent the e-ticket to your previous helper, ask him/her to forward it to your new assistant. It can only be used once. You do not need to notify us of the change.

Do I have to print my pass or can I bring my e-ticket on my phone or tablet?

Yes, you can bring your pass on your phone or tablet, but it may be easier and foolproof if you print it out. If you decide to keep them on your phone, please download the Eventbrite attendee app.

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Shipping, Travel Tips and Resources

We kindly ask that you take the time to complete this form if you are shipping anything for National Maker Faire 2016. There is no direct shipping to the show site.

Deadlines:

  • June 14 (4pm) — Shipments must arrive at the SLI Freight advance warehouse
  • June 21-24 — Pre-arranged pickups with SLI Freight

  • Note: No courier other than SLI Freight has freight access to the show site


Inbound Shipments & Deliveries

  • There is no direct shipping to show site. All shipments and deliveries must be received at the SLI Freight Advance Warehouse by June 14th, 4pm.

  • – Complete the SLI Freight Shipping & Material Handling Form here and submit to SLI Freight, Inc. at info@sli-inc.com.
    – If using your own carrier, use the provided Shipping Labels on all pieces, with a consistent company name.
    – Items will be delivered to your booth on set-up day, Friday June 17. Please see your Area Manager when you check in to inquire about your shipment.
    Shipping Address: All shipments to arrive by June 14th, 4pm
    National Maker Faire 2016
    C/O SLI FREIGHT
    Project – [Your Name & Exhibit ID]
    44901 Falcon Place #102
    Sterling, VA 20166
    [Your Cell Number Here]
    Box #1/total number of boxes


Outbound Shipments

    There are no freight pickups from the show site. All outgoing shipments with your own carrier will be transferred to the SLI Freight warehouse. Schedule pickups for Tuesday, June 21st through Friday, June 24th.

    – The University of the District of Columbia and the Maker Faire Production Team will not be held responsible for any items left at the site after 9:00 pm on Sunday, June 19
    – Outgoing shipments must have a completed Bill of Lading/Outbound form submitted and returned by end of show on Sunday evening. Complete this form in advance here and submit to SLI Freight, Inc. at info@sli-inc.com.
    – On Sunday evening teardown, completely pack up and label all of your materials, and leave it in your booth space for SLI Freight to collect. You will need to bring your own packing materials, tape, labels, pallet wrap, etc.
    – You can also make shipping arrangements directly with SLI Freight to store or transport your materials to the point of origin or next show!


Tips:

  • Make sure to clearly label each box with your Name, Project ID #, Onsite Cell Phone Number and Piece Count (1/2, 2/2, etc…)
  • Most boxes look the same, especially at Maker Faire! Consider adding writing, colors or any other easily identifiable marks to your shipment.


    **There will be surcharges for material handling that uses any equipment: pallet jacks/forklifts, etc..

    If you have any questions, please feel free to reach out to us at: nationalmakers@makerfaire.com

    Note: Sponsors have a separate shipping and delivery process. They pay for this service onsite and take priority over Maker shipments. If someone delivers your package and attempts to bill you, please alert your Area Manager.

    If you need forklift assistance for your package, let us know in advance by emailing nationalmakers@makerfaire.com

If you have any questions regarding shipping, please contact nationalmakers@makerfaire.com and/or speak to your Area Manager during the event.


TIPS FOR OUT-OF-TOWNERS

What to Pack: The average temperature in D.C. this time of year is 74° F, but it can get chilly in the morning and at night. It is best to pack with layers in mind. Please wear comfortable shoes, bring a hat and wear sunscreen. Be sure to bring a jacket for the evenings. You may also want to bring rain gear just in case!

Accommodations:The official hotel of Maker Faire is Embassy Suites Hotel at the Chevy Chase Pavilion. The address, phone and group discounts and additional hotel information can be found on the Where to Stay page. Early booking is strongly recommended to secure your room as availability is limited. Maker Faire secures a limited number of discounted rooms for the event.

Nearby Airports: There are three major airports nearby: Ronald Reagan Washington National Airport (DCA), Dulles International Airport (IAD), and Baltimore/Washington International Thurgood Marshall Airport (BWI). Ronald Reagan Washington National Airport (DCA) is the closest to the event center and recommended hotels.

LOCAL RESOURCES

To assist you, we have provided addresses and directions for various Local Merchants and Resources near the event site.

PROMOTE – ADD MAKER FAIRE TO YOUR WEBSITE AND EMAIL SIGNATURES

Let the world know that you are an official Maker and will be exhibiting at Maker Faire! Maker Faire web banners and badges placed on your website will help spread the word about the upcoming Maker Faire. Visit our Promote page for logos, badges, “see me there” banners, postcards and more.

MAKER FAIRE TRAVELER PROGRAM

We welcome your help at the 2nd Annual National Maker Faire in D.C.! We offer a Maker Faire Traveler Program which helps you understand and support the Maker Movement. By becoming a Maker Traveler you can make a valuable contribution to the success of Maker Faire and enhance the Maker Movement in your community. You will experience the Maker Movement, learn about Maker Faire production and join the Maker Community. There are great benefits to this completing program. Visit the Maker Traveler Program page for more information.


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Directions and Parking

There are many ways to get to and from Maker Faire. Please check Getting to Maker Faire for the most up-to-date information regarding routes, traffic and public transportation.


Maker Check-In is located by the main entrance to UDC on Van Ness St NW. See the Check-In map here.

Maker Faire starts promptly at 11:00 am on Saturday and Sunday. Please keep traffic in mind and plan to arrive with enough time to park or walk from public transportation and to prep your exhibit.


METRORAIL (SUBWAY)

The Van Ness-UDC Metro station, Red Line is right at the Faire. Just a few steps away!
Metrorail to close at midnight every night beginning June 3.

Please check Getting to Maker Faire as we will update as advisories as they come in.


BUS

For directions by Metro Bus, the following bus routes go to UDC:

See www.wmata.com for schedules and additional information. Please check back, we will add more information soon.

BIKING

There are two Capital Bikeshare stations near Van Ness-UDC both on Connecticut Ave NW. See here for locations.

PARKING

There will be $5 all-day parking available at the University of D.C., entrance on Van Ness St.

HANDICAP PARKING

There will be $5 all-day handicap parking available at University of D.C., entrance on Van Ness St (fills up fast).



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Set Up and Load In Process

SET UP HOURS

  • Friday, June 17: 12:00 pm – 5:00 pm
  • Saturday, June 18: 8:00 am – 11:00 am
  • Sunday, June 19: 8:00 am – 11:00 am


*We strongly recommend that you setup on Friday, June 17. Makers who need to work longer hours than listed must email nationalmakers@makerfaire.com as soon as possible. Major construction must be completed on Friday, and all final touchups must be completed by 11:00am on Saturday, June 18.

CHECK-IN

The Maker Station is located by the main entrance to UDC on Van Ness St NW. See the Check-In map here.

Know your 5-Digit Maker Number so we can get you to your booth location. Login to your Maker Admin Tool to find your Project Number.

You and every member of your team must have passes in hand and ready for setup and entry at Maker Check-In.

Your Maker Entry Pass will be exchanged for a badge for in/out access on Friday through Sunday. All Maker assistants must have a Maker Entry Pass or ticket for entry onsite.

For safety purposes, we request that children under the age of 15 not be on the Maker Faire floor during setup or teardown hours.

LOAD-IN

Refer to the Check-In map for directions and parking information during setup. For more transportation information, see our Getting to Maker Faire page.

On Friday through Sunday:

You must have a Maker Entry Pass to check in. The easiest scenario is entering with your badge, which you receive during setup. The check-in process can be found here.

Maker Faire starts promptly at 11:00 am on Saturday and Sunday. Please keep traffic in mind and plan to arrive with enough time to park or walk from public transportation and to prep your exhibit onsite.

Complicated Exhibits: Do you require additional setup time? Makers who need time outside the scheduled hours must make arrangements with the Maker Faire Production Team. Contact nationalmakers@makerfaire.com.

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Check In Process

IMPORTANT CHECK IN INFORMATION

    • To streamline the check-in process, all Makers and assistants need to obtain their Entry Passes in advance through Eventbrite by following the instructions here.
    • Makers not checked in by 10:00am on Saturday will forfeit their location.
    • Please note: Commercial Makers are not Sponsors. If you paid a Commercial Maker or Non-Profit / Organization / Agency fee, follow the instructions above. Do not stop at Sponsor Check-In.
    • Your Exhibit Location: You will receive your specific location when you check in for Setup. Specific locations are not sent before you arrive.
    • Your Project Number: Your Project Number can be found in the subject line of your Acceptance Letter. Your Project Number is a 5-digit number that identifies which exhibit you are part of and helps us reference the details of your exhibit quickly. You must know your Project Number to check in. It’s important to ensure that all of your assistants know your Project Number, so that they may check in and find your location. Please pass it along.


BEFORE YOU ARRIVE ONSITE

  • Obtain Maker Entry Passes and tickets in advance through Eventbrite by following the instructions here.
  • Know your Project Number.


CHECK IN PROCESS

  • During setup hours (see below): Show your Maker Entry Pass at checkin. Maker Check-In is located by the main entrance to UDC on Van Ness St NW. See the Check-In map here. If you arrive during Show Hours, please present your Maker Entry Pass at the main entrance.
  • You will be given a Maker badge
  • Your Area Manager will officially check you in and direct you to your exact location.


Maker Service Center and Check In Station Hours:

Please check back, we will add more information soon.

The Maker Service Center will:

  • be able help all lost Makers locate their area and Check In Station
  • provide carts to help you load-in/load-out
  • answer any questions you may have including Maker ticketing questions


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During the Event

Area Managers: Each area of Maker Faire will have a designated Area Manager and Check In Station where you will check in on your arrival day. Your Area Manager will be available to answer any questions and assist you with your setup. Your Check In Station will have their contact information in case a need arises.

Breaks: Each Maker exhibit should be staffed at all times by you or a colleague. If you do not have an assistant and you need a short break, please notify the Area Manager and we will do our best to assist you in finding someone to watch your exhibit. If you need to be away from your exhibit for an extended period of time, please notify the Area Manager.

Electrical: During the event, if you have a problem with your power, please report it immediately to your Area Manager.

Refreshment: No outside food or beverages are permitted based on the rules of the Event Center. Concession stands will be open during the show and the cafeteria will be open for setup on Friday. Vendors, promoters, Makers, or guests are not permitted to sell or give away food or beverage items without permission and obtaining a health permit. Alcohol is not permitted to brought onto the property. Contracted Maker Faire concessionaires have the exclusive right to provide all food and beverages, including the sale of alcohol. Only approved Commercial Food Makers can offer samples under 2oz or sell pre- packaged items intended for consumption off-site.

Child Safety: Maker Faire is a family event. We appreciate your assistance in keeping Maker Faire a safe environment for the children attending the event. For safety purposes, we request that children under the age of 15 not be on the Maker Faire floor during setup or teardown hours. During Maker Faire, if your exhibit has hazardous materials or has elements of concern, please take the time to inform parents and children of safe practices for your exhibit.

Pets: For the safety and well being of our four-legged friends, please leave your pets at home. There are loud noises, many moveable parts, fire elements, and large crowds, all of which do not create a safe environment for pets.

Security: Maker Faire Production will maintain 24-hour roaming perimeter security Friday thru Sunday. If it is valuable, take it with you!

Emergency: In the event of a medical emergency, notify your Area Manager, security personnel, or anyone with a radio or walkie-talkie. They will contact the on-site EMT personnel, who have a direct line to the D.C. Response Dispatch. If someone dials 911 from their cell phone, the above procedure still needs to be followed for the best possible care, as this will expedite the response of medical assistance. Please report all incidents to the Maker Faire Security team.

First Aid Facilities: The Maker Faire Production Team has arranged to have an EMT on-site, Friday thru Sunday during Maker Faire setup and show hours.

Evacuation: Should the need to evacuate arise, staff and visitors will be notified by Security Personnel. Stay calm. Immediately stop any demonstrations or presentations. Do not try to dismantle your exhibit. Even if you cannot see any obvious reason for the alarm calmly make your way to the nearest exit, encouraging others to follow you outside. Once outside, move away from buildings and keep emergency access routes clear. When the necessary authorities deem it safe to reenter the buildings and facility, Makers will be granted access prior to members of the public.


RECYCLE

Please use recycling stations for aluminum cans, plastic bottles and cups, glass bottles and jars, all types of clean paper, plastic containers # 1 thru # 7, steel and scrap metal, and packing materials. At this time we cannot recycle plastic bags, Styrofoam, or plastic utensils. There will also be an area for corrugated cardboard. Please break down all cardboard for easy stacking and transporting. Additionally, compost bins will be available for all food items. Recycling stations will be located throughout the grounds, and we ask that you do not separate the bins from each other.

You are responsible for cleaning up your exhibit area and ensuring it is recycled or trashed. Please do not leave any garbage in your exhibit space.

Ask a Maker Faire crewmember for assistance if you have a large load that needs to be carried by a vehicle or if you require bins at your exhibit. If you have “free stuff” for giveaway, please identify it accordingly for those who can reuse it! We encourage you to use materials other than styrofoam or packing peanuts for packaging. Let’s all work together to reduce Maker Faire’s environmental footprint by thinking about the products we use and how to best dispose of them. If you have any special items you are unsure of how to dispose of, please contact Maker Faire at nationalmakers@makerfaire.com.


WEATHER

The average high temperature in Washington D.C. this time of year is 74° F, but it can get chilly in the morning and at night. The weather in previous Maker Faire years was clear, warm, and sunny. In the case of rain, the show will go on!

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Sunday Load Out

Sunday, June 19
LOAD-OUT 6:00pm – 9:00pm

At Maker Faire, we’re striving to reduce our waste through our Pack In, Pack Out, Leave No Trace Sustainability Principles. Thank you for joining our efforts.

Teardown: Teardown begins after 6:00 pm on Sunday. All exhibits must be intact and open to the public until that time. Teardown ends 9:00pm on Sunday. Any load out and teardown on Monday must be arranged by appointment by emailing nationalmakers@makerfaire.com.

Exhibits must be removed by 9:00 pm on Sunday night. If you know in advance that your exhibit requires more strike time, storage, or is queued for shipping off the grounds email nationalmakers@makerfaire.com.

For exhibits who require Monday load-out, please email nationalmakers@makerfaire.com.

If you will need heavy equipment assistance on Sunday, the hours are limited, must be completed before 9:00 pm, and must be scheduled in advance. Email nationalmakers@makerfaire.com and provide details about your teardown needs.

Vehicle Access: Vehicles will not be allowed to line up outside the gates until after 6:00 pm on Sunday, or until the University of D.C. determines it is safe to do so.

Return Shipments: Please make appropriate arrangements for a Sunday evening load-out. SLI freight is the only courier service with freight access at the venue. Find more shipping information in our Shipping section. The University of the District of Columbia and the Maker Faire Production Team will not be held responsible for any items left at the site after 9:00 pm on Sunday, June 19.

Bring packing tape and shipping labels to the site if you plan to ship materials from your exhibit. You must have all packages fully packed, labeled and ready for pickup.

Important:

  1. Print your bill of lading or shipping label before you leave your hotel. We do not have the ability to print them out onsite.
  2. You must call the shipper to arrange pick up – even if you know another exhibit is using the same company. They will not pick up your package, unless you make your own call.

Disposal: Recycling, paper, bottles and glass, non-toxic waste, and general trash receptacles will be available. If you require extra trash bins at your exhibit, let us know. We appreciate your exhibit area being cleared completely. You are responsible for correctly recycling and removing all waste from your exhibit space. If you have any special items you are unsure of how to dispose of, please contact Maker Faire at nationakmakers@makerfaire.com.

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Frequently Asked Questions

Maker Entry Passes and Ticketing

Maker Directions and Parking

Maker Station and Location

Exhibit Questions, Changes or Setup Requests

Everything Else…

  • I have a Sponsor, now what?
  • We are a group of Makers; how do I let Maker Faire know and is there a specific process I need to follow to ensure we’re all together?
  • Will there be Internet at Maker Faire, how can I access it?
  • How do I ship items to and from the event site?
  • How can I help promote Maker Faire?
  • Do you have volunteers? How can I help at Maker Faire and learn more about the Maker Movement?
  • What happens if there’s bad weather during the event?
  • I’m a first-time Maker, do you have any advice for me?
  • Will I have any assistance onsite?
  • I haven’t heard anything from Maker Faire. Am I missing any messages?
  •  

    Exhibit Questions, Changes or Setup Requests

    Please email nationalmakers@makerfaire.com to make any special request.

    How do I know if I need to fill out a Safety Plan?

    If you’re concerned your exhibit might put the attendees or your exhibit team at risk, please bring any and all concerns to our attention. Email nationalmakers@makerfaire.com. We will advise you as to whether or not a safety plan is needed.

    Safety concern examples: you or your exhibit has chemicals, gas, or other items of that nature; your exhibit has activity or might require safety barricades; an attendee at your exhibit might potentially get hurt in any way; etc.

    What is the difference between a General Safety Plan and a Fire Safety Plan?

    Fill out the General Safety Plan for all general safety issues which do not include concerns about fire or flammable materials. Complete the Fire Safety Plan if heat elements or fire of any size, including candles, small flames, burners, etc. are part of your exhibit. If you’re unsure, email us at nationalmakers@makerfaire.com. It’s important to us that Maker Faire is safe, and we appreciate you checking with us.


    Everything Else…

    I’m a first-time Maker, do you have any advice for me?

    Yes.
    1) Watch this video made by a Maker during Maker Faire Bay Area 2012.
    2) Read through the Maker Toolkit; There’s a ton of great information in there. If you still have questions, contact us at nationalmakers@makerfaire.com

    I haven’t heard anything from Maker Faire. Am I missing any messages?

    Our emails might be in your spam or junk folder. Please check that folder, and add nationalmakers@makerfaire.com to your contacts.

    Your first message should have arrived immediately after you submitted your entry form. Your next message will arrive before the end of May with news about your acceptance. After that, we will send a message about once a week with updates and reminders about the process leading up to Maker Faire.

    If you still can’t find any messages, email nationalmakers@makerfaire.com.


    Rules and Regulations

    As guests at the University of the District of Columbia and Fairgrounds and the local area, we must abide by all regulations of a public facility. These are designated primarily to ensure public safety, and we thank you for your cooperation in complying with these rules and regulations.

    • No drilling of holes, attaching to, or painting of the floor, or any other defacement to floors or walls. When such damage occurs, the Maker is solely responsible and is liable to the owner of the property.
    • Signage and/or decorations may not be taped, nailed, tacked, stapled, or otherwise fastened to any wall, ceiling, column, stone, window, drape, or painted surface in any area inside the building or on the premise without advance permission.
    • No tents are allowed in any building.
    • Do not insert stakes in the ground without specific permission, as it could be costly and dangerous. There may be wire or gas lines underground that will be damaged.
    • No exits, fire-fighting equipment, or emergency equipment can be blocked or obstructed at any time. Fire extinguishers and fire-hose cabinets must remain visible & accessible at all times.
    • Sufficient space must be provided within the booth for the comfort and safety of persons watching exhibits, demonstrations, displays, or workshops.
    • Exit and Aisles: Aisles must be kept clear of all displays and equipment. Entrance and exit doors shall remain unobstructed at all times.
    • Electrical Devices: All electrical devices with three-wire supply cords shall utilize “UL” ground receptacles. All electrical extension cords must be of heavy-duty three-wire construction.
    • Fireproofing: All draperies, decorations, and materials must be flame-proofed in accordance with local fire code. Materials may be inspected and/or tested by the Fire Marshall at anytime.
    • Hazardous material must be disclosed. All hazardous materials must be properly disposed of. Materials such as grout, mortar, tape compound, etc. cannot be poured down the facility drains. The facility will not accept dumped building materials or electronic waste; you are responsible for the removal of these items.
    • Exhibit storage cartons and crates, combustible waste materials, empty cardboard boxes, etc. must be removed from the building and cannot be stored behind the back drapes or display wall.All building materials, supplies, etc. must be taken away after teardown. The facility will not accept dumped building materials or electronic waste; you are responsible for the removal of these items.
    • Propane and Helium will not be permitted without prior review and approval.
    • Indoor Display Vehicles and Motorized Display Items: Fuel level must not exceed ¼ tank and must be less than 3 gallons. Vehicles/items must be inspected and approved before entering the exhibit building. Once located in the exhibit space, the negative battery terminal must be disconnected, and the fuel tank cap must be taped or locked.
    • Combustibles Kept Outside: Additional supplies and inventory must be kept in closed containers and stored in a neat and compact manner.
    • Food Makers need to comply with all Health Code Regulations and cannot serve samples unless arrangements have been made for permission to do so.
    • Do not endanger or harm any person, property, or the environment, including all the San Mateo County Event Center property, including the parking lot, entrance ways, ticket booth areas, and other areas used by Maker Faire or its employees, contractors, agents, members, or guests.
    • Management reserves the right to restrict exhibits, displays, demonstrations, presentations, or workshops that become objectionable because of noise, method of operations, materials, safety, or any other reason.
    • The District of Columbia Fire Marshall reserves the right to make any final decision regarding the layouts and floor plans and has the authority to close down and/or fine any exhibit not in compliance.

    Every participant, employee, agent, or contractor connected with the use of the premises shall abide by, conform to, and comply with all the laws of the United States, the District of Columbia, as well as all rules and regulations of the Police and Fire Departments of the District of Columbia and make no violation or breach of peace.

    Exhibits must be in compliance with Americans with Disabilities Act (ADA) is a legal requirement for public facilities. This law became effective in January 1992. It requires access for disabled persons. A Guide to the Disability Rights Laws can be found at http://www.usdoj.gov/crt/ada/cguide.pdf

    Insurance: It is your responsibility to ensure the safety and security of your exhibit and its components, visitors within your exhibit area, and your personnel. Reasonable precautions will be taken to protect your property, but Maker Media Inc., Maker Faire, and the University of the District of Columbia assume no responsibility for any losses due to fire, theft, accident, or other causes.


    MAKER FAIRE SAFETY TEAM

    To help us produce a fun and safe environment for Makers and the many attendees, the members of our Safety Team will assist in monitoring our safety program throughout Maker Faire. All individuals who would like to participate in any interactive activity at Maker Faire are asked to read and sign a waiver. If your exhibit has an activity, please make certain that each attendee is wearing an Activity Wristband prior to joining the activity. Please direct attendees to the nearest Activity Wristband Station or Information Booth to obtain a wristband.


    FIRE AND SAFETY

    Note: The following are industry standard rules that require full compliance.

    Fire Hazard Notification & Special Permits: As a Maker, if you intend to display, operate, or use any of these items shown below, you must obtain prior approval from the Maker Faire Production Team:

    • Heat-producing or open-flame devices, candles, lamps, etc.
    • Electrical, mechanical, or chemical device deemed hazardous by the Fire Department
    • Internal-combustion engines
    • Flammable liquids, compressed gasses, or dangerous chemicals

    All Maker Safety Plans must be submitted to the Maker Faire Production Team by June 10. The District of Columbia Fire Marshall reserves the right to make any final decision regarding the layouts and floor plans and has the authority to close down and/or fine any exhibit not in compliance.

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    Release and Consent

    TERMS AND CONDITIONS OF PARTICIPATION (FROM ENTRY FROM) If accepted, Maker Media, Inc. agrees to the participation of the person or organization identified below (“Maker”) in National Maker Faire 2016 (“Maker Faire”), and the Maker agrees to participate, in accordance with terms of this Agreement. In this Agreement, “we” or “us” means Maker Media, and “you” means the Maker identified below. “Exhibit” means the display and/or demonstration, presentation, performance, and/or other activities and materials that you provide or present in the space or work area assigned to you by us at Maker Faire. We reserve the right to refuse your participation or reject your application without cause.

    Your participation creates a Contract that limits the liability of Maker Media, Inc.; the Maker Faire sponsors, suppliers, concessionaires, staff, booth exhibitors, and venue; and each of their respective officers, directors, employees, representatives, affiliates and owners (collectively and individually, “Promoters”). You agree to all of the following provisions, which are part of the Contract:

    RULES and LAWS: You agree to comply with all applicable laws, the Maker Toolkit, and any other requirements, and/or rules & regulations issued by us in connection with Maker Faire. You are responsible for obtaining any permissions required for your performance, distribution, or posting of copyrighted material; for obtaining any necessary licenses and permits; and for payment of all taxes (including sales and use taxes), license fees, or other charges applicable to your participation in Maker Faire. We may terminate this Agreement and/or your participation in Maker Faire if you violate this Agreement, or the standards of conduct established by us or by the venue proprietor.

    ACKNOWLEDGEMENT OF RISK. By using a ticket or entry pass and participating in Maker Faire exhibits and activities, you assume all risks to you and your children of attending and participating in the Maker Faire. You acknowledge that Maker Faire exhibits and activities are inherently hazardous, and that risks to you and your children include physical injury, including death, and property damage and loss. You are solely responsible for supervising and controlling the children in your party and ensuring their safety.

    RELEASE OF LIABILITY: You hereby release the Promoters, and each of them, from any and all liability, including but not limited to (1) damage to or loss of your property, (2) harm, injury and death to yourself and your children, and (3) all risks resulting from negligent or incorrect instruction or supervision by Promoters or anyone providing a booth or activity. This release is intended to discharge in advance all liability related to your and your children’s participation in the Maker Faire, even though that liability may arise out of negligence, carelessness, or other conduct on the part of Promoters or third parties. This release of liability applies to your successors and heirs.

    LIMITATIONS ON LIABILITY — INDEMNITY: You agree that we will not be liable in any way to you if we cancel Maker Faire. You waive any claim or potential claim against us if Maker Faire is cancelled, and release us from any resulting or related liability, cost, expense, or damage. Neither you, nor we, our affiliates, or the venue proprietor (collectively, the “Event Providers”) will be liable for lost profits or other indirect, incidental, consequential, or exemplary damages in connection with Maker Faire and/or this Agreement, whether or not such Event Provider or you have been advised of the possibility of such damages or lost profits. Neither party’s liability in connection with Maker Faire, or under this Agreement (except for your indemnity obligations), exceeds three thousand dollars ($3,000). No Event Provider shall be liable to you for any damage, loss, harm, or injury to your person, property, or business, or any of your visitors, officers, agents, or employees, resulting from theft, fire, earthquake, water, unavailability of facilities, any errors or omissions in Maker Faire-related materials, insufficient participation, accident, or any other reason in connection with Maker Faire or related activities (such as staging), except to the extent directly attributable to our willful misconduct or gross negligence. You agree to indemnify, and hold harmless the Event Providers from and against any claim, cost, expense, loss, liability, or damage incurred as the result of any third-party claim based on (i) your construction or maintenance of an unsafe Exhibit, and/or (ii) your (or your agent’s) negligence or willful misconduct, and/or (iii) your material breach of this Agreement.

    MISCELLANEOUS: This Agreement (including the Maker Toolkit and any accompanying Addendum) constitutes the final, complete, and exclusive agreement between you and us. This Agreement is made in consideration of the parties’ mutual promises contained in it. This Agreement may only be modified by the parties’ express written agreement, signed by both of them. You are an independent contractor and not our agent or employee. This Agreement will be interpreted under the District of Columbia law applicable to contracts made and performed by the District of Columbia residents in the District of Columbia. Any action to enforce this Agreement must be brought in to District of Columbia court located in the District of Columbia, and the parties agree to the exclusive venue and jurisdiction of these courts. You are not permitted to assign or otherwise transfer your rights or obligations under this Agreement to anyone else. The Limitations on Liability section (above) of these Terms and Conditions of Participation, shall survive the termination or expiration of this Agreement.

    PHOTOGRAPH, RECORDING AND PUBLICITY RIGHTS.You and your Exhibit may appear in recordings of Maker Faire and related promotional or documentary materials. Your rights are waived to any images and/or recordings you may appear in while at Maker Faire and any/all related promotional or documentary materials.

    You acknowledge that Maker Faire, including the Exhibit(s), may be recorded in audio, visual, and/or audiovisual media by us and/or our licensees, and you consent to the making and use of such recordings by us and/or our licensees for any purpose, such uses including without limitation the transcriptional, modification, reproduction, public display, distribution, broadcast, and transmission in any form. You release us, and our licensees, from and waive any claims related to or arising by reason of the making and/or use of any such recordings. You grant us and our licensees, the right to use, in connection with the promotion and production of Maker Faire, your name, likeness, and any trade name and/or logo. The provisions of this paragraph will survive termination of this Agreement.

    FILMING AT MAKER FAIRE: All Media, film and photography crews must register via the Maker Faire Media Page. Photography and videography at Maker Faire Events is not permitted without press credentials and a Camera Tag provided by the Maker Faire Media Department. Press credentials and camera tags are issued at the discretions of Maker Faire and can be withdrawn at any time if misused.

    By signing below, you confirm that you have read this Agreement and that you understand and agree that your compliance with this Agreement is a condition of your participation in Maker Faire, and i) if you are signing on behalf of yourself as an individual, you warrant and represent that you are over 18 years of age, and ii) if you are signing on behalf of an organization (including a business), that you are fully authorized to execute this Agreement on behalf of the organization.

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    More info coming soon!

     


    Maker Toolkit

     

    Welcome Makers!

    This is your resource center to guide you through the many details of exhibiting at Maker Faire.

    We update the toolkit frequently. If you can’t find the information you need, please check back.

    If you are a Sponsor, see the Sponsor Toolkit.


    • Maker Faire Bay Area Date & Location

    • May 20, 21 & 22, 2016
    • San Mateo Event Center
    • 1346 Saratoga Drive
    • San Mateo, CA 94403

     

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    Maker Deadlines

    Check back for soon for more information and links.

    • DEADLINE PASSED — Entry Forms were due February 21. Apply late. Late applications are reviewed as space allows.
    • DEADLINE PASSED. — For exhibits with fire or safety concerns: submit a General Safety Plan or Fire Safety Plan. Please submit ASAP.
    • DEADLINE PASSEDHealth Permit Form and Fee are due for makers sampling or selling food. See below.
    • DEADLINE PASSED — Application edits to resources and location due. See below.
    • DEADLINE PASSED — Maker Special Request Forms due.
    • April 19 — Maker Entry Pass and Ticket codes and instructions will be sent by email; Passes and tickets must be obtained before arriving for setup.
    • DEADLINE PASSED — Commercial Maker and Non-Profit / Organization Payment Due. This is only for makers who fit these categories.
    • Late April / Early May — Your exhibit details Confirmation Letter will be sent via email.
    • May 6 — Maker Sign edits due. See below.



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    Set Up & Showtime

    Friday at Maker Faire is back! Plan to be ready on Friday, May 21 at 1:00pm.

    Thursday, May 19 SET UP 10:00am – 8:00pm
    Friday, May 20 SET UP 7:30am – 12:30pm SHOWTIME 1pm – 5pm
    MAKER DINNER 5pm – 7pm*
    Saturday, May 21 SET UP 7:30am – 9:30am SHOWTIME 10:00am – 7:00pm
    Sunday, May 22 SET UP 8:00am – 9:30am SHOWTIME 10:00am – 6:00pm
        • *Times for social activities on Friday evening are subject to change.

     
    Maker Check-in Video
    Experience the Maker Check-in process and get good tips for a successful event from the Maker Faire crew.

     

    Preparing for Maker Faire

    Pre-Event Site Visits

    Maker Entry Passes and Ticketing

    Shipping, Travel Tips and Resources

    Directions & Parking

    Set Up and Load In

    Check In Process

    During the Event

    Sunday Load Out

    FAQs

    Rules and Regulations

    Release and Consent

    Helpful Documents & Links

    Helpful Forms

    Preparing for Maker Faire

    The Maker Toolkit is designed to help you navigate the logistics of Maker Faire, and most importantly, to help make your involvement in Maker Faire a positive, memorable event. Together we can make Maker Faire a truly unique, educational, safe, and extraordinary experience for all by adhering to the rules and regulations outlined in this manual.

    Leading up to the show, you will receive Maker Newsletters, which are designed to keep you informed of key dates and information. You will also receive a Confirmation Letter outlining the details of your exhibit. Prior to arriving onsite, we expect that you have read this Maker Toolkit, that you will abide by the rules and regulations, and that we have agreed on the specifics of your exhibit as detailed in the Confirmation Letter.

    FRIDAY@Maker Faire is back!

    FRIDAY@Maker Faire is a special program and a preview day for:

    • Maker Industry Partners
    • Special Supporters of The Maker Movement
    • Media and Press
    • Special Groups – a way to bring your team to Maker Faire to experience it before the crowds.

    LOCATION, MAKER AND EXHIBIT OVERVIEW

    Maker Faire is not designed like any standard trade show or conference — it is a fun, interactive maze of demonstrations, exhibits, workshops, and displays. We have tried to keep it environmentally friendly and simple in design. Imagine the historical state fairs where everyone arrives with their wares and sets up their exhibit! We have different kinds of exhibit areas to accommodate the diversity of projects, and we encourage Makers to create their own look and feel.

    Types of Locations

    Outdoor Exhibit Area: Your exhibit space will be located on the grounds of the Event Center and will vary in size depending on your requirements. We have a variety of outdoor spaces: grassy areas and on pavement. All of these spaces will have access to power if you have advised us in advance that you need it. Some are under a tent or have shade, while others are not. If you have an outdoor exhibit, we recommend that you bring a small tent or umbrella if you are sensitive to the sun. You will find out in advance if we place you under a large tent with other Makers.

    Indoor Exhibit Area: Some Maker exhibits will be located inside. The spaces are subdivided into tabletop (~8×5), 10×10 or 10×20 areas unless you have stipulated that you need a larger area and/or you will curate your space with an association or a group of Makers.

    Types of Makers

    Maker: Individuals who demonstrate what they make and/or how it works, in an interactive environment. There is no exhibitor fee for standard Maker Exhibits.

    Maker Groups: One exhibit with many Makers or many exhibits curated by one point person. We ask that you have one contact, a curator, to coordinate with our team. Curators, please read the Large Group information in the Group Curator Kit – Multiple Exhibits and Group Curator Kit, Single Large Exhibit.

    Non-Profit and Cause or Mission Based Associations, Institutions and Organizations: Large non-profits and cause/mission based organizations that are coming to Maker Faire to promote their organization qualify for highly discounted sponsor fee. The fee is negotiable and based on the organization’s annual budget and marketing intentions at Maker Faire. The fee is for up to a 10 x10 space and does not include electrical, internet or other requirements. The Non-Profit and Cause or Mission Based Association fee is $1000 and is due by April 22. This statement does not apply to makerspaces or hackerspaces, which receive free exhibit space at Maker Faire.

    Commercial Maker: Individuals show and demonstrate a product that they make and/or show how it works in an interactive environment with the opportunity to promote or sell products. Fee is $500, due by April 22. Commercial Maker exhibit fees include a 5 x 10 space, a table and two chairs. The fee does not include electrical, internet or other requirements. Additional tables and power are available at a cost on the online payment page. Email makers@makerfaire.com for any questions.

    Maker with Sponsor Subsidy: From time to time, some Makers may receive financial or material support from a company. This support is welcomed; however, there are rules around this level of support. Before you ask to receive sponsorship funds or materials for your Maker exhibit, please inform us by using “Sponsor Subsidy” in your subject line to makers@makerfaire.com as full sponsor disclosure is required.

    If you, your club and/or exhibit obtain approval from the Maker Faire Team and sponsor support; you will be able to offer one small sponsor appreciation sign with their logo, 4 inch x 6 inch maximum size, at your exhibit. You will not be able to offer any large brand recognition at Maker Faire or give away sponsor products or flyers. If your sponsor would like to upgrade their sponsorship and obtain brand recognition at Maker Faire, please contact us and we will be happy to work with them to accommodate their support in the Maker Movement.

    Makers Sampling or Selling Food: If food is part of your exhibit and you plan to give or sell any to attendees, you must submit a Health Permit Form & Quiz, pay the associated fee, and follow the Guidelines. Be sure to use the Checklist on site to be sure you are in compliance.

    • Samples: Samples must be 2 oz. or less.
    • Selling: If you plan to sell, only prepared, packaged foods (defined as food that is not consumed on-site and is prepared prior to consumption) can be sold. To sell, you are required to pay the Commercial Maker Fee, $500 by April 22. See above. (If you would like to be a Concessionaire and sell food which will be consumed onsite, contact food@makerfaire.com.)
    • Ingredients: You are requested to display a list of ingredients for any tasting and/or selling so that the audience is informed in case of allergies and/or food sensitivities.
    • Health Permit: You are required to complete the Health Permit Form and pay the associated fee. The Health Department Guidelines must be followed. Please refer to the Checklist when planning booth set-up and while on-site.

    Educators: This year, we are expanding the number of students we can reach and the quality of their experience by offering a variety of new programs any number of students can experience while at school or home. This change responds to visitor feedback while fulfilling our desire for a more inclusive experience for our ever-growing K-12 audience. We still hope to make it easy for teachers and students to join us in person for Maker Faire Bay Area 2016. These programs are in development. To hear more, sign up for our newsletter or email education@makermedia.com.

    San Francisco Bazaar: An independent crafts fair sponsored by San Francisco Bazaar, which takes place at Maker Faire. Crafters are chosen by a jury of rotating guest judges from the greater craft community. San Francisco Bazaar supports artists and craftspeople that appeal to the aesthetic of the indie art and craft scene and have innovative approaches to traditional craft forms. We encourage all crafters to apply for San Francisco Bazaar at sanfranciscobazaar.org.

    Types of Exhibits

    These are guidelines only, your exhibit may not fit exactly into one option below, and it may fit more than one.

    Basic: A tabletop, small area, or 10×10 space to demonstrate what you make.

    Activity Area: A hands-on, fun, interactive area that encourages audience participation to learn how to make or do something.

    Demonstration Workshop: During a short show-and-tell session, Makers demo and teach particular skills, techniques, or processes, explaining materials and tools, stepping through a building process, sharing their knowledge, and interacting with the audience. Sessions are less than 30 minutes and may be repeated. Demonstrations will be done in your exhibit area.

    Maker Groups: A group of Makers collaborate to curate a larger exhibit with several exhibitors. See above for more details.

    Interactive Performance: A performer or group of performers who engage, entertain, and encourage fun interaction. The performance may be tied to a stage or roam through the fairgrounds as a kind of street theatre. Performances can be musical, theatrical, and/or involve a collaborative building process.

    Roaming Exhibits: If you have an exhibit that will roam during the show, please let us know if you require a location for your use as a home base for non-roaming activities. If your roaming exhibit needs access to an electrical outlet, ask us about the charging station locations.

    Attraction: A wonderful, unusual thing that doesn’t fit in to any of the categories above.

    EXHIBIT DETAILS

    We will provide a table and chairs if requested in your application. Please plan to bring anything else that you would like to have, such as extension cords/power strips and any hardware or supplies that will help you display your project. We trust that you will supply any equipment or supplies you need to make your project functional. In some cases, the Maker Faire Production Team will assist with some elements of your setup as long as it has been agreed upon in advance. Please feel free to make signs for your exhibit that help the attendees understand what you are making!

    NEW THIS YEAR! The Maker Admin Tool is a great way to manage your Exhibit Details. You can now view and edit all the answers you have submitted in your application. You can make changes to your exhibit, including electrical and tables/chairs. Resource changes (table, chairs, electrical) must be made by April 15th. With the Maker Admin Tool you can also change the exhibit description, photo, or bio sections that will appear on your Maker web page and your Maker Sign. These changes must be made by May 6th.

    So that we are in agreement as to what you will require for your exhibit, please review the following details:

    Signage: We will create a laminated sign for your exhibit and a Maker webpage on our website. Each 11×17 inch sign and webpage includes an image, project description, and short bio based on the project proposal you submitted. This information and a link to your Maker webpage will also appear on our mobile app.

    Tables & Chairs: We will provide a table and chairs if requested in your application. Standard tables are 8ft x 30in folding banquet tables. We do not provide a cover. If needed, 6ft tables are available, but quantities are limited and must be requested in advance. We will provide a table and two chairs, unless otherwise requested in your application. Prior to the event, you will receive a confirmation letter listing the equipment we will provide for you. If you need additional items, please edit your application in the Maker Admin Tool. Requesting additional tables onsite is based on availability and will cost $10.00 per table. Additional chairs are no charge, but also based on availability.

    Internet Connectivity: Wireless service will be available inside the Expo Hall and in limited areas outside on the grounds. If your project could interfere with our wireless service, please let us know so we can accommodate you and your faire neighbors. In most cases, a hardwire connection will not be available. If you must have a hardwire, notify makers@makerfaire.com asap (end of March at the latest). There is very limited availability and a significant cost for this service.

    Electrical: If you provided details of your power requirements, we will make certain you have power available at your exhibit area. Please bring your own extension cords, surge protectors and/or power strips for power distribution at your exhibit. On-site power requests cannot be guaranteed. Any excessive power will require approval.

    • Understanding your power usage is important: To ensure you have adequate power onsite, it’s essential we know in advance the specific amount you need. To find the total amperage you require, find the amperage listed on the back of each piece of equipment you plan to bring onsite. Then, add up the amps and round up to the closest amperage listed in the Entry Form. Please check your equipment, and don’t guess. We thank you in advance. The power requirements may be listed on the back of the item in question, on the converter box, or on the electrical plug itself.
    • Voltage: In North America, normal house and building power is 120 volts. (Large machinery may require 220 volts. If you need a 220v, tell us what phase you need.)
    • Amperage: After you determine the voltage you require (see above), we need to know how many amps you will be using at that voltage. If an item only lists watts and not amps, you can quickly convert watts to amps by dividing the watts by volts (Watts / Volts = Amps.)
    • Examples: A 500-watt light bulb requires approximately a 4.2A (A=amps) on a 120V (normal US) circuit: 500/120= 4.2. Here’s a list of average amperage for common Maker Faire items: Laptop ~2A, Sewing Machine ~0.6A, Lights ~0.3A-2A, 3D Printer ~10-20A, Arduino ~0.1A, cellphones/tablets ~0.5A-2A. Please total up the power needed and make a specific selection from the list provided in the Entry Form.

    If your exhibit requires water or a forklift/heavy machinery, please fill out the Special Request Form

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    Pre-event Site Visits

    We will be at the San Mateo Event Center for site visits on the following dates. Register here in advance to attend.

    • Thursday, March 24: 12:00 pm – 3:00 pm
    • Thursday, April 7: 12:00 pm – 3:00 pm
    • Thursday, April 21: 12:00 pm – 3:00 pm
    • Thursday, May 5: 12:00 pm – 3:00 pm

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    Maker Entry Passes and Ticketing

    Maker Entry Passes and Tickets: On April 19, we will email details about obtaining your Maker Entry Passes and tickets, including complimentary tickets.

    All Makers and Maker assistants must have their Maker Entry Pass or ticket before arriving onsite. (Passes and tickets can be printed or on your device.) It is important for our advance planning that all participants have tickets prior to the event. We are no longer able to accommodate additions at Maker Check In. If any problem arises while obtaining your passes, and the issue has not been resolved in advance, come to the Maker Service Center (Gate 8). For additional general admission tickets, please see the General Ticketing Site.

    Each standard exhibit receives:

    • Maker Entry Passes
      • maximum quantity: 5
      • for Maker(s) and assistant(s) ONLY
      • to qualify, team members must work at your exhibit for 6 hours or more
      • Fri, Sat & Sun entry pre-show/set-up and show hours
      • If you have a large, interactive exhibit and require more passes, please fill out this Additional Maker Entry Pass Request Form
    • Complimentary Friday Tickets – in appreciation of your efforts!
      • quantity: 2
      • Friday show hours only: 1 pm – 5 pm
      • for anyone: additional assistants, family, friends, or your guests
    • Discount Friday Tickets
      • quantity: 2
      • Friday show hours only: 1 pm – 5 pm
      • $35 per ticket (regular price $75)
      • for anyone: additional assistants, family, friends, or your guests
    • Complimentary One-Day Tickets – in appreciation of your efforts!
      • quantity: 2
      • Sat & Sun entry show hours only: Sat 10-7, Sun 10-6
      • for anyone: additional assistants, family, friends, or your guests
    • Discounted One-Day Tickets
      • maximum quantity: 6
      • one ticket type only: adult one-day ticket (can by used by any age)
      • $25 per one-day ticket (regular price $45)
      • for anyone: additional assistants, family, friends, or your guests

    Larger Groups

    • If your exhibit requires more than the allotted Maker Entry Passes, please attempt to use your complimentary tickets or purchase discounts tickets. If you need more team members to run your activity, you can submit your request in the Additional Maker Entry Pass Request Form.
    • If your exhibit is part of a large group of exhibits (i.e. San Francisco Bazaar, Young Makers Program, etc.), your pass and ticket quantities will vary.

    To obtain your Maker Entry Passes, complimentary tickets, and discounted tickets:

    1. Wait for your Maker Newsletter: Maker Entry Passes and Ticket Codes email. If it is after April 19, email makers@makerfaire.com.
    2. Log into the Maker Admin Tool.
    3. Click on the GET TICKETS button.
    4. Choose your tickets from the list available. This will take you to the Maker Ticketing Eventbrite Site.
    5. After finishing the Eventbrite process, your passes and tickets will arrive by email.
    6. Distribute passes and tickets to your your team. Make sure that you are distributing the actual ticket and not just the Eventbrite order confirmation. It must have a bar code visible which will be scanned at the gates.
    7. Print and bring your pass/ticket to Maker Faire. Each pass/ticket can only be used one time. You will receive a wristband in exchange for your Maker Entry Pass.

    Note:

    • Maker Entry Passes or tickets are necessary FROM THURSDAY THROUGH SUNDAY and can be used at ANY gate.
    • Complimentary and discounted tickets can only be used during show hours.
    • The Maker Ticketing Site is different than the general admission ticket site.

    One of my assistants changed. How do I change the Maker Entry Pass to the new name?

    The name on the ticket does not have to match the name of your assistant. If you’ve already sent the e-ticket to your previous helper, ask him/her to forward it to your new assistant. It can only be used once. You do not need to notify us of the change.

    Do I have to print my pass or can I bring my e-ticket on my phone or tablet?

    Yes, you can bring your pass on your phone or tablet, but it may be easier and foolproof if you print it out. If you decide to keep them on your phone, please download the Eventbrite attendee app. Back to Top

    Shipping, Travel Tips and Resources

    SHIPPING

    If you plan to ship any items to the San Mateo Event Center for Maker Faire, you need to alert our Shipping Department with this Maker Shipping Form. If you can guarantee your delivery anytime Monday, May 16, thru Thursday, May 19, direct your delivery with a detailed shipping label that includes all of the following information to:

    • MAKER FAIRE
    • Project – Maker Name & Local Phone Number
    • 1346 Saratoga Drive
    • San Mateo, CA 94403

    Early Shipments: The San Mateo Event Center does not accept freight deliveries in advance of Maker Faire dates. For shipments that may arrive earlier, please fill out the Special Request Form.

    Finding Packages Onsite: When you arrive for setup, tell your Area Manager that you have a shipment. They will contact Shipping and Receiving and they will bring your package either to the Area Manager or your booth.

    Note: Sponsors have a separate shipping and delivery process. They pay for this service onsite and take priority over Maker shipments. If someone delivers your package and attempts to bill you, please alert your Area Manager.

    If you need forklift assistance for your package, let us know in advance by completing the Special Request Form.

    Return Shipments: Please make appropriate arrangements for a Sunday evening load-out. The San Mateo Event Center and the Maker Faire Production Team will not be held responsible for any items left at the site after 10:00 pm on Sunday, May 22. We require that you bring packing tape and shipping labels to the site if you plan to ship materials from your exhibit. We do not have shipping supplies or printing onsite. We will have a staging area for UPS and FedEx pick up for Monday morning. Your Area Manager will tell you where the staging area is located. Do not leave your shipments in your exhibit space.

    All return shipments, must be fully packed, with return labels attached. You are required to call for pick-up from your carrier, even if other packages are already being picked up by that company. The carrier will only pick up packages on their pick-up list.

    If you have any questions regarding shipping, please contact makers@makerfaire.com and/or speak to your Area Manager during the event.

    TIPS FOR OUT-OF-TOWNERS

    What to Pack: The average temperature in the Bay Area this time of year is 74° F, but it can get chilly in the morning and at night. It is best to pack with layers in mind. Please wear comfortable shoes, bring a hat and wear sunscreen. Be sure to bring a jacket for the evening program; Saturday we will be open until 7:00 pm. You may also want to bring rain gear just in case!

    Accommodations:The official hotel of Maker Faire is the Crowne Plaza. The address, phone and group discounts and additional hotel information can be found on the Where to Stay page. Early booking is strongly recommended to secure your room as availability is limited. Maker Faire secures a limited number of discounted rooms for the event. Nearby Airports: There are three major airports nearby: San Francisco International (SFO), Oakland International (OAK), and San Jose International (SJC). San Francisco International (SFO) is the closest to the event center and recommended hotels.

    LOCAL RESOURCES

    To assist you, we have provided addresses and directions for various Local Merchants and Resources near the event site.

    PROMOTE – ADD MAKER FAIRE TO YOUR WEBSITE AND EMAIL SIGNATURES

    Let the world know that you are an official Maker and will be exhibiting at Maker Faire! Maker Faire web banners and badges placed on your website will help spread the word about the upcoming Maker Faire. Visit our Promote page for logos, badges, “see me there” banners, postcards and more.

    MAKER FAIRE TRAVELER PROGRAM

    We welcome your help at the 11th Annual Maker Faire Bay Area. We offer a Maker Faire Traveler Program which helps you understand and support the Maker Movement. By becoming a Maker Traveler you can make a valuable contribution to the success of Maker Faire and enhance the Maker Movement in your community. You will experience the Maker Movement, learn about Maker Faire production and join the Maker Community. There are great benefits to this completing program, including a ticket to Maker Faire and more. Visit the Maker Traveler Program page for more information.

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    Directions and Parking

    There are many ways to get to and from Maker Faire. Please check makerfaire.com for the most up-to-date information regarding routes, traffic and public transportation.

    A Check In Map will be sent to each exhibit lead in advance of Maker Faire.

    Maker Faire starts promptly at 1:00 pm on Friday and 10:00 am on Saturday and Sunday. Please keep traffic in mind and plan to arrive with enough time to park and use the shuttle or walk from public transportation and to prep your exhibit.

    Vehicles (which are not exhibits) are must be off the grounds by 12:15 pm on Friday and 9:15 am Saturday to open Maker Faire. Vehicles will not be allowed to drive onto the grounds after 12:00 pm Friday.

    PUBLIC TRANSPORTATION

    There are many public transportation options to get to Maker Faire.The Millbrae BART station is approximately 8 miles from the Fairgrounds. The CalTrain, running between San Francisco and San Jose, arrives at the Hillsdale station hourly on weekends and weekdays. CalTrain connects with BART at Millbrae. See caltrain.com and bart.gov for schedules and additional information. Please check back, we will add more information soon.

    PARKING

    Please refer to the Getting to Maker Faire page for general parking info. Traffic in the area can be quite congested, even during set up days. Please allow yourself plenty of time to arrive at the site and get oriented. Maker parking info is coming soon!

    HANDICAP PARKING

    There will be handicap parking available at the San Mateo Event Center (fills up fast) and at remote lots with handicap shuttle. Details and handicap shuttle availability will be provided before the event. Please check back.

    BIKE PARKING

    Yes, a secure bike parking area will be available. Please refer to the Getting to Maker Faire page for general parking info. Back to Top

    Set Up and Load In Process

    SET UP HOURS

    • Wednesday, May 18: 1:00 pm – 6:00 pm (by appointment only)
    • Thursday, May 19: 10:00 am – 8:00 pm*
    • Friday, May 20: 7:30 am – 12:30 pm
    • Saturday, May 21: 7:30 am – 9:30 am
    • Sunday, May 22: 8:00 am – 9:30 am

    *We strongly recommend that you setup on Thursday, May 19. Makers who need to work longer hours than listed must submit a Special Request Form with the Production Team. Major construction must be completed on Thursday, and all final touchups must be completed by 12:30 pm on Friday, May 20.

    Bring your Maker Entry Pass, so it can be scanned and exchanged for a wristband for easier in/out access on Thursday through Sunday. All Maker assistants must have a Maker Entry Pass or ticket for entry onsite.

    For safety purposes, we request that children under the age of 15 not be on the Maker Faire floor during setup or teardown hours.

    LOAD-IN

    Refer to the Getting to Maker Faire Page for directions and parking information during setup. A check in map with gate entrance information will be sent to the main exhibit lead in advance. Keep an eye out for upcoming Maker Newsletters.

    On Thursday through Sunday:

    You must have a Maker Entry Pass or ticket, which can be used at any gate. The easiest scenario is entering with your wristband, which you receive during setup. The check-in process can be found here.

    Maker Faire starts promptly at 1:00 pm on Friday and 10:00 am on Saturday and Sunday. Please keep traffic in mind and plan to arrive with enough time to park or walk from public transportation and to prep your exhibit onsite.

    Drive in and Drop: If you need to drive onto the fairgrounds to unload, follow these instructions:

    • Obtain a Temporary Unloading Pass from security personnel at the Gate.
    • Write your cell phone number on the permit.
    • Drive on to the grounds slowly and safely.
    • Quickly unload from an area (or near a door) closest to your exhibit location and out of fire lanes.
    • Before setting up, immediately move your vehicle to a parking lot.
    • Return to set up your exhibit.

    Remember: Drive with caution when entering the parking lot and fairgrounds; respect those giving directions; do not block any entrance or park in fire lanes; remember to lock your vehicle; and make sure your cell phone number is listed on the Temporary Unloading Pass in case we need to relocate you.

    On Site Access: No vehicles will be allowed onto the lot after 12:00 pm on Friday and 9:00 am on Saturday and Sunday. If the vehicle is part of your exhibit, it must be parked in its location by 12:15 pm on Friday and 9:15 am on Saturday and Sunday and cannot be driven at any time during the event unless approved by Maker Faire staff.

    Carts/Dollies: We will provide carts/dollies at the Maker Service Center (Gate 8) for moving equipment to your location. There are a limited number of carts; Please return the carts and dollies immediately after you are finished, so other Makers may use them. You will be asked to leave an ID in exchange for a cart/dollies.

    Forklift: If it is scheduled in advance, we can provide forklift equipment and an operator to assist with your load-in/load-out. So we may coordinate usage, complete the Special Request Form.

    Freight Door Sizes:

  • Expo Hall – Three 16’x16’ doors and one 16’x24’ door
  • Fiesta Hall – One 12’x14’ door
  • Meeting Pavilion, Sequoia Hall, Redwood Hall – One 12’x12’ door each
  • Show Barn – Three 12’x14’ loading doors
  • Vehicles That Are Exhibits: If your vehicle is part of your exhibit (art car, energy demo, etc.) complete the Special Request Form. Your exhibit vehicle is required to remain on the grounds for the entire duration of Maker Faire, including arriving before 12:00pm on Friday and not moving your vehicle until after the Security Team announces that it is safe, approximately 7:00 pm Sunday.

    Complicated Exhibits: Do you require additional setup time? Makers who need time outside the scheduled hours must make arrangements with the Maker Faire Production Team. Contact makers@makerfaire.com. Back to Top

    Check In Process

    IMPORTANT CHECK IN INFORMATION

    • To streamline the check-in process, all Makers and assistants need to obtain their Entry Passes in advance through Eventbrite by following the instructions here.
    • Makers not checked in by 12:30 pm on Friday will forfeit their location.
    • Please note: Commercial Makers are not Sponsors. If you paid a Commercial Maker or Non-Profit/Organization fee, follow the instructions above. Do not stop at Sponsor Check In.
    • Your Exhibit Location: Before Maker Faire, we will send the exhibit lead a map to your specific Check in Station which is located in the vicinity of your designated location. You will receive your specific location when you check in with your Area Manager. Specific locations are not sent before you arrive.
    • Your Project Number: Your Project Number can be found in the subject line of your Acceptance Letter. Your Project Number is a 5-digit number that identifies which exhibit you are part of and helps us reference the details of your exhibit quickly. You must know your Project Number to check in. It’s important to ensure that all of your assistants know your Project Number, so that they may check in and find your location. Please pass it along.

    BEFORE YOU ARRIVE ONSITE

    • Obtain Maker Entry Passes and tickets in advance through Eventbrite by following the instructions here.
    • Bring your Check In Station Map.
    • Know your Project Number.

    CHECK IN PROCESS

    • During setup hours (see below): Show your Maker Entry Pass or ticket at Gate 8 for scanning. If you arrive during Show Hours, please present your Maker Entry Pass or ticket at the main gates.
    • Go directly to your Check In Station where you will meet your Area Manager.
    • Your Area Manager will officially check you in, give you your Welcome Packet, and direct you to your exact location.

    Maker Service Center and Check In Station Hours:

    The Maker Service Center is a resource center for Makers. It will be located at Gate 8 (Located at the main parking lot at 1346 Saratoga Dr, San Mateo, CA). It is not where Makers check-in. You will have your Entry Passes in advance and check-in with your Area Manager, as described above.

    • Thursday, May 19: 10:00 am – 8:00 pm
    • Friday, May 20: 7:30 am – 7:00 pm
    • Saturday, May 21: 7:30 am – 4:00 pm
    • Sunday, May 22: 8:00 am – 6:00 pm

    If you arrive onsite and don’t know your Check In Station, bring your Project # to the Maker Service Center at Gate 8 (Located in the main parking lot at 1346 Saratoga Dr, San Mateo, CA). We will direct you.

    The Maker Service Center will:

    • be able help all lost Makers locate their area and Check In Station
    • provide carts to help you load-in/load-out
    • answer any questions you may have including Maker ticketing questions

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    During the Event

    Area Managers: Each area of Maker Faire will have a designated Area Manager and Check In Station where you will check in on your arrival day. Your Area Manager will be available to answer any questions and assist you with your setup. Your Check In Station will have their contact information in case a need arises.

    Breaks: Each Maker exhibit should be staffed at all times by you or a colleague. If you do not have an assistant and you need a short break, please notify the Area Manager and we will do our best to assist you in finding someone to watch your exhibit. If you need to be away from your exhibit for an extended period of time, please notify the Area Manager.

    Electrical: During the event, if you have a problem with your power, please report it immediately to your Area Manager.

    Refreshment: No outside food or beverages are permitted based on the rules of the Event Center. Concession stands will be open during the show and the cafeteria will be open for setup on Friday. Vendors, promoters, Makers, or guests are not permitted to sell or give away food or beverage items without permission and obtaining a health permit. Alcohol is not permitted to brought onto the property. Contracted Maker Faire concessionaires have the exclusive right to provide all food and beverages, including the sale of alcohol. Only approved Commercial Food Makers can offer samples under 2oz or sell pre- packaged items intended for consumption off-site. A Maker Lounge will be available for all Makers and exhibit assistants to avoid regular concessionaire food lines, to relax, and to purchase food and beverages more quickly. A menu with prices will be sent in a Maker Newsletter in advance, and can be found in the Maker Packet you will receive at check in onsite.

    Child Safety: Maker Faire is a family event. We appreciate your assistance in keeping Maker Faire a safe environment for the children attending the event. For safety purposes, we request that children under the age of 15 not be on the Maker Faire floor during setup or teardown hours. During Maker Faire, if your exhibit has hazardous materials or has elements of concern, please take the time to inform parents and children of safe practices for your exhibit.

    Pets: For the safety and well being of our four-legged friends, please leave your pets at home. There are loud noises, many moveable parts, fire elements, and large crowds, all of which do not create a safe environment for pets.

    Janitorial Services: The cleaning crew will complete a clean sweep of the aisles after 9:00 pm on Saturday night. Please consolidate garbage into larger bags when possible. We recycle. See the “Recycle” section below for details. Please note that the crew will not enter your exhibit area to clean on Friday or Saturday night. Do not leave items in the aisles, or they may be mistaken for trash.

    Security: Maker Faire Production will maintain 24-hour roaming perimeter security Friday thru Sunday. In addition, one security guard will remain in Fiesta Hall and in Expo Hall during nightly lockdowns. If it is valuable, take it with you!

    Emergency: In the event of a medical emergency, notify your Area Manager, security personnel, or anyone with a radio or walkie-talkie. They will contact the on-site EMT personnel, who have a direct line to the San Mateo Response Dispatch. If someone dials 911 from their cell phone, the above procedure still needs to be followed for the best possible care, as this will expedite the response of medical assistance. Please report all incidents to the Maker Faire Security Office located in the Public Service Center Building.

    First Aid Facilities: The Maker Faire Production Team has arranged to have an EMT on-site, Friday thru Sunday during Maker Faire setup and show hours. First Aid Services will be available at the First Aid Tent in the West Lot near the Public Service Center. There will be signage to direct you to First Aid. This is also where our Emergency Medical Technician (EMT) will be stationed.

    Evacuation: Should the need to evacuate arise, staff and visitors will be notified by Security Personnel. Stay calm. Immediately stop any demonstrations or presentations. Do not try to dismantle your exhibit. Even if you cannot see any obvious reason for the alarm calmly make your way to the nearest exit, encouraging others to follow you outside. Once outside, move away from buildings and keep emergency access routes clear. When the necessary authorities deem it safe to reenter the buildings and facility, Makers will be granted access prior to members of the public.

    Drones: NO DRONE FLYING at Maker Faire on the San Mateo Event Center grounds with the exception of the officially sanctioned, monitored and netted Drone event areas. Flying in these areas is by appointment only. State and local laws prohibit the use of drones at venues and events like Maker Faire unless they have been pre-approved. Safety is our number one concern.

    RECYCLE

    Please use recycling stations for aluminum cans, plastic bottles and cups, glass bottles and jars, all types of clean paper, plastic containers # 1 thru # 7, steel and scrap metal, and packing materials. At this time we cannot recycle plastic bags, Styrofoam, or plastic utensils. There will also be an area for corrugated cardboard. Please break down all cardboard for easy stacking and transporting. Additionally, compost bins will be available for all food items. Recycling stations will be located throughout the grounds, and we ask that you do not separate the bins from each other.

    You are responsible for cleaning up your exhibit area and ensuring it is recycled or trashed. Please do not leave any garbage in your exhibit space.

    Ask a Maker Faire crewmember for assistance if you have a large load that needs to be carried by a vehicle or if you require bins at your exhibit. If you have “free stuff” for giveaway, please identify it accordingly for those who can reuse it! We encourage you to use materials other than styrofoam or packing peanuts for packaging. Let’s all work together to reduce Maker Faire’s environmental footprint by thinking about the products we use and how to best dispose of them. If you have any special items you are unsure of how to dispose of, please contact Maker Faire’s Sustainability Coordinator at sustainability@makerfaire.com.

    WEATHER

    The average high temperature in the Bay Area this time of year is 74° F, but it can get chilly in the morning and at night. The weather in previous Maker Faire years was clear, warm, and sunny. In the case of rain, the show will go on! Back to Top

    Sunday Load Out

    At Maker Faire, we’re striving to reduce our waste through our Pack In, Pack Out, Leave No Trace Sustainability Principles. Thank you for joining our efforts.

    Teardown: Teardown begins after 6:00 pm on Sunday. All exhibits must be intact and open to the public until that time.

    Exhibits must be removed by 9:00 pm on Sunday night. If you know in advance that your exhibit requires more strike time, storage, or is queued for shipping off the grounds, fill out the Special Request Form.

    Vehicle Access: Vehicles will not be allowed to line up outside the gates until after 6:00 pm on Sunday and will not be able to enter until the public has vacated the grounds, and the San Mateo Event Center determines it is safe to do so.

    For exhibits who require Monday load-out, Monday hours: 10:00 am – 4:00 pm. If you need to arrive earlier on Monday, it has to be requested and approved in advance.

    If you will need heavy equipment assistance on Sunday, the hours are limited, must be completed before 9:00 pm, and must be scheduled in advance. Fill out the Special Request Form, and provide details about your teardown needs.

    Return Shipments: Please make appropriate arrangements for a Sunday evening load-out. The San Mateo Event Center and the Maker Faire Production Team will not be held responsible for any items left at the site after 10:00 pm on Sunday, May 22.

    Bring packing tape and shipping labels to the site if you plan to ship materials from your exhibit. You must have all packages fully packed, labeled and ready for pickup.

    We will have a staging area for UPS and FedEx pick up for Monday morning. Ask your Area Manager where this location is and take your packages there. Do not leave them in your exhibit space.

    Important:

    1. Print your bill of lading or shipping label before you leave your hotel. We do not have the ability to print them out onsite.
    2. You must call the shipper to arrange pick up – even if you know another exhibit is using the same company. They will not pick up your package, unless you make your own call.

    Disposal: Recycling, paper, bottles and glass, non-toxic waste, and general trash receptacles will be available. If you require extra trash bins at your exhibit, let us know. We appreciate your exhibit area being cleared completely. You are responsible for correctly recycling and removing all waste from your exhibit space. If you have any special items you are unsure of how to dispose of, please contact Maker Faire’s Sustainability Coordinator at sustainability@makerfaire.com. Back to Top

    Frequently Asked Questions

    Maker Entry Passes and Ticketing

    Maker Directions and Parking

    Maker Station and Location

    Exhibit Questions, Changes or Setup Requests

    Everything Else…

    Exhibit Questions, Changes or Setup Requests

    Please fill out the Special Request Form to make your request. Special Request Form.

    How do I know if I need to fill out a Safety Plan?

    If you’re concerned your exhibit might put the attendees or your exhibit team at risk, please bring any and all concerns to our attention. Email makers@makerfaire.com. We will advise you as to whether or not a safety plan is needed.

    Safety concern examples: you or your exhibit has chemicals, gas, or other items of that nature; your exhibit has activity or might require safety barricades; an attendee at your exhibit might potentially get hurt in any way; etc.

    What is the difference between a General Safety Plan and a Fire Safety Plan?

    Fill out the General Safety Plan for all general safety issues which do not include concerns about fire or flammable materials. Complete the Fire Safety Plan if heat elements or fire of any size, including candles, small flames, burners, etc. are part of your exhibit. If you’re unsure, email us at makers@makerfaire.com. It’s important to us that Maker Faire is safe, and we appreciate you checking with us.

    Everything Else…

    I’m a first-time Maker, do you have any advice for me?

    Yes. 1) Watch this video made by a Maker during Maker Faire Bay Area 2012. 2) Read through the Maker Toolkit; There’s a ton of great information in there. If you still have questions, contact us at makers@makerfaire.com

    I haven’t heard anything from Maker Faire. Am I missing any messages?

    Our emails might be in your spam or junk folder. Please check that folder, and add makers@makerfaire.com to your contacts.

    Your first message should have arrived immediately after you submitted your entry form. Your next message will arrive between February 25 and March 10 with news about your acceptance. After that, we will send a message about once a week with updates and reminders about the process leading up to Maker Faire.

    If you still can’t find any messages, email makers@makerfaire.com.

    Rules and Regulations

    As guests at the San Mateo County Event Center and Fairgrounds and the local area, we must abide by all regulations of a public facility. These are designated primarily to ensure public safety, and we thank you for your cooperation in complying with these rules and regulations.

    • No drilling of holes, attaching to, or painting of the floor, or any other defacement to floors or walls. When such damage occurs, the Maker is solely responsible and is liable to the owner of the property.
    • Signage and/or decorations may not be taped, nailed, tacked, stapled, or otherwise fastened to any wall, ceiling, column, stone, window, drape, or painted surface in any area inside the building or on the premise without advance permission.
    • No tents are allowed in any building.
    • Do not insert stakes in the ground without specific permission, as it could be costly and dangerous. There may be wire or gas lines underground that will be damaged.
    • No exits, fire-fighting equipment, or emergency equipment can be blocked or obstructed at any time. Fire extinguishers and fire-hose cabinets must remain visible & accessible at all times.
    • Sufficient space must be provided within the booth for the comfort and safety of persons watching exhibits, demonstrations, displays, or workshops.
    • Exit and Aisles: Aisles must be kept clear of all displays and equipment. Entrance and exit doors shall remain unobstructed at all times.
    • Electrical Devices: All electrical devices with three-wire supply cords shall utilize “UL” ground receptacles. All electrical extension cords must be of heavy-duty three-wire construction.
    • Fireproofing: All draperies, decorations, and materials must be flame-proofed in accordance with local fire code. Materials may be inspected and/or tested by the Fire Marshall at anytime.
    • Hazardous material must be disclosed. All hazardous materials must be properly disposed of. Materials such as grout, mortar, tape compound, etc. cannot be poured down the facility drains. The facility will not accept dumped building materials or electronic waste; you are responsible for the removal of these items.
    • Exhibit storage cartons and crates, combustible waste materials, empty cardboard boxes, etc. must be removed from the building and cannot be stored behind the back drapes or display wall.All building materials, supplies, etc. must be taken away after teardown. The facility will not accept dumped building materials or electronic waste; you are responsible for the removal of these items.
    • Propane and Helium will not be permitted without prior review and approval.
    • Indoor Display Vehicles and Motorized Display Items: Fuel level must not exceed ¼ tank and must be less than 3 gallons. Vehicles/items must be inspected and approved before entering the exhibit building. Once located in the exhibit space, the negative battery terminal must be disconnected, and the fuel tank cap must be taped or locked.
    • Combustibles Kept Outside: Additional supplies and inventory must be kept in closed containers and stored in a neat and compact manner.
    • Food Makers need to comply with all Health Code Regulations and cannot serve samples unless arrangements have been made for permission to do so.
    • Do not endanger or harm any person, property, or the environment, including all the San Mateo County Event Center property, including the parking lot, entrance ways, ticket booth areas, and other areas used by Maker Faire or its employees, contractors, agents, members, or guests.
    • Management reserves the right to restrict exhibits, displays, demonstrations, presentations, or workshops that become objectionable because of noise, method of operations, materials, safety, or any other reason.
    • The San Mateo County Fire Marshall reserves the right to make any final decision regarding the layouts and floor plans and has the authority to close down and/or fine any exhibit not in compliance.

    Every participant, employee, agent, or contractor connected with the use of the premises shall abide by, conform to, and comply with all the laws of the United States, the State of California, as well as the ordinances of the City of San Mateo and all rules and regulations of the Police and Fire Departments of the City of San Mateo and the County of San Mateo and make no violation or breach of peace.

    Exhibits must be in compliance with Americans with Disabilities Act (ADA) is a legal requirement for public facilities. This law became effective in January 1992. It requires access for disabled persons. A Guide to the Disability Rights Laws can be found at http://www.usdoj.gov/crt/ada/cguide.pdf

    Insurance: It is your responsibility to ensure the safety and security of your exhibit and its components, visitors within your exhibit area, and your personnel. Reasonable precautions will be taken to protect your property, but Maker Media Inc., Maker Faire, and the San Mateo County Event Center assume no responsibility for any losses due to fire, theft, accident, or other causes.

    MAKER FAIRE SAFETY TEAM

    To help us produce a fun and safe environment for Makers and the many attendees, the members of our Safety Team will assist in monitoring our safety program throughout Maker Faire. All individuals who would like to participate in any interactive activity at Maker Faire are asked to read and sign a waiver. If your exhibit has an activity, please make certain that each attendee is wearing an Activity Wristband prior to joining the activity. Please direct attendees to the nearest Activity Wristband Station or Information Booth to obtain a wristband.

    FIRE AND SAFETY

    Note: The following are industry standard rules that require full compliance.

    Drones: NO DRONE FLYING at Maker Faire on the San Mateo Event Center grounds with the exception of the officially sanctioned, monitored and netted Drone event areas. Flying in these areas is by appointment only. State and local laws prohibit the use of drones at venues and events like Maker Faire unless they have been pre-approved. Safety is our number one concern.

    Fire Hazard Notification & Special Permits: As a Maker, if you intend to display, operate, or use any of these items shown below, you must obtain prior approval from the Maker Faire Production Team:

    • Heat-producing or open-flame devices, candles, lamps, etc.
    • Electrical, mechanical, or chemical device deemed hazardous by the Fire Department
    • Internal-combustion engines
    • Flammable liquids, compressed gasses, or dangerous chemicals

    All Maker Safety Plans must be submitted to the Maker Faire Production Team by March 25th. The San Mateo County Fire Marshall reserves the right to make any final decision regarding the layouts and floor plans and has the authority to close down and/or fine any exhibit not in compliance.

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    Release and Consent

    TERMS AND CONDITIONS OF PARTICIPATION (FROM ENTRY FROM) If accepted, Maker Media, Inc. agrees to the participation of the person or organization identified below (“Maker”) in Maker Faire Bay Area 2016 (“Maker Faire”), and the Maker agrees to participate, in accordance with terms of this Agreement. In this Agreement, “we” or “us” means Maker Media, and “you” means the Maker identified below. “Exhibit” means the display and/or demonstration, presentation, performance, and/or other activities and materials that you provide or present in the space or work area assigned to you by us at Maker Faire. We reserve the right to refuse your participation or reject your application without cause.

    Your participation creates a Contract that limits the liability of Maker Media, Inc.; the Maker Faire sponsors, suppliers, concessionaires, staff, booth exhibitors, and venue; and each of their respective officers, directors, employees, representatives, affiliates and owners (collectively and individually, “Promoters”). You agree to all of the following provisions, which are part of the Contract:

    RULES and LAWS: You agree to comply with all applicable laws, the Maker Toolkit, and any other requirements, and/or rules & regulations issued by us in connection with Maker Faire. You are responsible for obtaining any permissions required for your performance, distribution, or posting of copyrighted material; for obtaining any necessary licenses and permits; and for payment of all taxes (including sales and use taxes), license fees, or other charges applicable to your participation in Maker Faire. We may terminate this Agreement and/or your participation in Maker Faire if you violate this Agreement, or the standards of conduct established by us or by the venue proprietor.

    ACKNOWLEDGEMENT OF RISK. By using a ticket or entry pass and participating in Maker Faire exhibits and activities, you assume all risks to you and your children of attending and participating in the Maker Faire. You acknowledge that Maker Faire exhibits and activities are inherently hazardous, and that risks to you and your children include physical injury, including death, and property damage and loss. You are solely responsible for supervising and controlling the children in your party and ensuring their safety.

    RELEASE OF LIABILITY: You hereby release the Promoters, and each of them, from any and all liability, including but not limited to (1) damage to or loss of your property, (2) harm, injury and death to yourself and your children, and (3) all risks resulting from negligent or incorrect instruction or supervision by Promoters or anyone providing a booth or activity. This release is intended to discharge in advance all liability related to your and your children’s participation in the Maker Faire, even though that liability may arise out of negligence, carelessness, or other conduct on the part of Promoters or third parties. This release of liability applies to your successors and heirs.

    LIMITATIONS ON LIABILITY — INDEMNITY: You agree that we will not be liable in any way to you if we cancel Maker Faire. You waive any claim or potential claim against us if Maker Faire is cancelled, and release us from any resulting or related liability, cost, expense, or damage. Neither you, nor we, our affiliates, or the venue proprietor (collectively, the “Event Providers”) will be liable for lost profits or other indirect, incidental, consequential, or exemplary damages in connection with Maker Faire and/or this Agreement, whether or not such Event Provider or you have been advised of the possibility of such damages or lost profits. Neither party’s liability in connection with Maker Faire, or under this Agreement (except for your indemnity obligations), exceeds three thousand dollars ($3,000). No Event Provider shall be liable to you for any damage, loss, harm, or injury to your person, property, or business, or any of your visitors, officers, agents, or employees, resulting from theft, fire, earthquake, water, unavailability of facilities, any errors or omissions in Maker Faire-related materials, insufficient participation, accident, or any other reason in connection with Maker Faire or related activities (such as staging), except to the extent directly attributable to our willful misconduct or gross negligence. You agree to indemnify, and hold harmless the Event Providers from and against any claim, cost, expense, loss, liability, or damage incurred as the result of any third-party claim based on (i) your construction or maintenance of an unsafe Exhibit, and/or (ii) your (or your agent’s) negligence or willful misconduct, and/or (iii) your material breach of this Agreement.

    MISCELLANEOUS: This Agreement (including the Maker Toolkit and any accompanying Addendum) constitutes the final, complete, and exclusive agreement between you and us. This Agreement is made in consideration of the parties’ mutual promises contained in it. This Agreement may only be modified by the parties’ express written agreement, signed by both of them. You are an independent contractor and not our agent or employee. This Agreement will be interpreted under California law applicable to contracts made and performed by California residents in California. Any action to enforce this Agreement must be brought in the federal or state court located in San Francisco, California, and the parties agree to the exclusive venue and jurisdiction of these courts. You are not permitted to assign or otherwise transfer your rights or obligations under this Agreement to anyone else. The Limitations on Liability section (above) of these Terms and Conditions of Participation, shall survive the termination or expiration of this Agreement.

    PHOTOGRAPH, RECORDING AND PUBLICITY RIGHTS.You and your Exhibit may appear in recordings of Maker Faire and related promotional or documentary materials. Your rights are waived to any images and/or recordings you may appear in while at Maker Faire and any/all related promotional or documentary materials.

    You acknowledge that Maker Faire, including the Exhibit(s), may be recorded in audio, visual, and/or audiovisual media by us and/or our licensees, and you consent to the making and use of such recordings by us and/or our licensees for any purpose, such uses including without limitation the transcriptional, modification, reproduction, public display, distribution, broadcast, and transmission in any form. You release us, and our licensees, from and waive any claims related to or arising by reason of the making and/or use of any such recordings. You grant us and our licensees, the right to use, in connection with the promotion and production of Maker Faire, your name, likeness, and any trade name and/or logo. The provisions of this paragraph will survive termination of this Agreement.

    FILMING AT MAKER FAIRE: All Media, film and photography crews must register via the Maker Faire Media Page. Photography and videography at Maker Faire Events is not permitted without press credentials and a Camera Tag provided by the Maker Faire Media Department. Press credentials and camera tags are issued at the discretions of Maker Faire and can be withdrawn at any time if misused.

    By signing below, you confirm that you have read this Agreement and that you understand and agree that your compliance with this Agreement is a condition of your participation in Maker Faire, and i) if you are signing on behalf of yourself as an individual, you warrant and represent that you are over 18 years of age, and ii) if you are signing on behalf of an organization (including a business), that you are fully authorized to execute this Agreement on behalf of the organization.

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    More info coming soon!

     


    Maker Toolkit

    Welcome Makers!

    This is your resource center to guide you through the many details of exhibiting at Maker Faire.

    We update the toolkit frequently. If you can’t find the information you need, please check back.

    If you are a Sponsor, see the Sponsor Toolkit.


    • Maker Faire Bay Area Date & Location

    • May 15, 16 & 17, 2014
    • San Mateo Event Center
    • 1346 Saratoga Drive
    • San Mateo, CA 94403


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    Maker Deadlines


    • Deadline Passed — Entry Forms were due February 26. Missed it? Apply late. New apps are reviewed if space is available.
    • Deadline Passed — Health Permit Form and Fee are due for makers sampling or selling food. See below.
    • Deadline Passed — For exhibits with fire or safety concerns: submit a General or Fire Safety Plan.
    • Deadline Passed — Maker request and change forms due. See helpful links below.
    • April 21 — Maker Entry Pass and Ticket codes and instructions will be sent by email; Passes and tickets must be obtained before arriving for setup.
    • Deadline PassedCommercial Maker and Non-Profit / Organization Payment Due. This is only for makers who fit these categories.
    • Late April / Early May — Your exhibit details Confirmation Letter will be sent via email.

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    Set Up & Showtime

    We are STARTING ONE DAY EARLIER this year! Plan to be ready on Friday, May 15 at 1:00pm.

    Thursday, May 14 SET UP 10:00am – 8:00pm
    Friday, May 15 SET UP 7:30am – 12:30pm NEW SHOWTIME 1pm – 5pm
    MAKER DINNER 5pm – 8pm
    Saturday, May 16 SET UP 7:30am – 9:30am SHOWTIME 10:00am – 8:00pm
    Sunday, May 17 SET UP 8:00am – 9:30am SHOWTIME 10:00am – 6:00pm
    • *Times for social activities on Friday evening are subject to change.


    Preparing for Maker Faire

    Pre-Event Site Visits

    Maker Entry Passes and Ticketing

    Shipping, Travel Tips and Resources

    Directions & Parking

    Set Up and Load In

    Check In Process

    During the Event

    Sunday Load Out

    FAQs

    Rules and Regulations

    Release and Consent

    Helpful Documents & Links

    Helpful Forms

    Preparing for Maker Faire

    The Maker Toolkit is designed to help you navigate the logistics of Maker Faire, and most importantly, to help make your involvement in Maker Faire a positive, memorable event. Together we can make Maker Faire a truly unique, educational, safe, and extraordinary experience for all by adhering to the rules and regulations outlined in this manual.

    Leading up to the show, you will receive Maker Newsletters, which are designed to keep you informed of key dates and information. You will also receive a Confirmation Letter outlining the details of your exhibit. Prior to arriving onsite, we expect that you have read the Maker Toolkit, that you will abide by the rules and regulations, and that we have agreed on the specifics of your exhibit as detailed in the Confirmation Letter.

    NEW THIS YEAR!

    FRIDAY@Maker Faire is a special program with INDUSTRY DAY ACCESS and a preview day for:

    • Maker Industry Partners
    • Special Supporters of The Maker Movement
    • Makers and Maker Groups
    • Media and Press
    • Special Groups – a way to bring your team to Maker Faire to experience it before the crowds.

    We have arranged for an early opening of Maker Faire Bay Area 2015. See the Friday@MakerFaire Eventbrite ticketing page for more information.

    LOCATION, MAKER AND EXHIBIT OVERVIEW

    Maker Faire is not designed like any standard trade show or conference — it is a fun, interactive maze of demonstrations, exhibits, workshops, and displays. We have tried to keep it environmentally friendly and simple in design. Imagine the historical state fairs where everyone arrives with their wares and sets up their exhibit! We have different kinds of exhibit areas to accommodate the diversity of projects, and we encourage Makers to create their own look and feel.

    Types of Locations

    Outdoor Exhibit Area: Your exhibit space will be located on the grounds of the Event Center and will vary in size depending on your requirements. We have a variety of outdoor spaces: grassy areas and on pavement. All of these spaces will have access to power if you have advised us in advance that you need it. Some are under a tent or have shade, while others are not. If you have an outdoor exhibit, we recommend that you bring a small tent or umbrella if you are sensitive to the sun. You will find out in advance if we place you under a large tent with other Makers.

    Indoor Exhibit Area: Some Maker exhibits will be located inside. The spaces are subdivided into tabletop (~8×5), 10×10 or 10×20 areas unless you have stipulated that you need a larger area and/or you will curate your space with an association or a group of Makers.

    Types of Makers

    Maker: Individuals who demonstrate what they make and/or how it works, in an interactive environment.

    Maker Groups: One exhibit with many Makers or many exhibits curated by one point person. We ask that you have one contact, a curator, to coordinate with our team. Curators, please read the Large Group information in the Group Curator Kit – Multiple Exhibits.

    Non-Profit and Cause or Mission Based Associations, Institutions and Organizations: A special category where organizations can qualify for reduced rates to participate in Maker Faire. The fee is for up to a 10×10 space and does not include electrical, internet or other requirements. Fees vary and are due by April 24. This statement does not apply to makerspaces or hackerspaces, which receive free exhibit space at Maker Faire.

    Commercial Maker: Individuals show and demonstrate a product that they make and/or show how it works in an interactive environment with the opportunity to promote or sell products. Fee is $450, due by April 24.

    Maker with Sponsor Subsidy: From time to time, some Makers may receive financial or material support from a company. This support is welcomed; however, there are rules around this level of support. Before you ask to receive sponsorship funds or materials for your Maker exhibit, please inform us by using “Sponsor Subsidy” in your subject line to makers@makerfaire.com as full sponsor disclosure is required.

    If you, your club and/or exhibit obtain approval from the Maker Faire Team and sponsor support; you will be able to offer one small sponsor appreciation sign with their logo, 4 inch x 6 inch maximum size, at your exhibit. You will not be able to offer any large brand recognition at Maker Faire or give away sponsor products or flyers. If your sponsor would like to upgrade their sponsorship and obtain brand recognition at Maker Faire, please contact us and we will be happy to work with them to accommodate their support in the Maker Movement.

    Makers Sampling or Selling Food:

    If food is part of your exhibit and you plan to give or sell any to attendees, you must submit a Health Permit Form & Quiz, pay the associated Fee, and follow the Guidelines. Be sure to use the Checklist on site to be sure you are in compliance.

    • Samples: Samples must be 2 oz. or less.
    • Selling: If you plan to sell, only prepared, packaged foods (defined as food that is not consumed on-site and is prepared prior to consumption) can be sold. To sell, you are required to pay the Commercial Maker Fee, $450 by April 24. See above. (If you would like to be a Concessionaire and sell food which will be consumed onsite, contact food@makerfaire.com.)
    • Ingredients: You are requested to display a list of ingredients for any tasting and/or selling so that the audience is informed in case of allergies and/or food sensitivities.
    • Health Permit: You are required to complete the Health Permit Form and pay the associated Fee. The Health Department Guidelines must be followed. Please refer to the Checklist when planning booth set-up and while on-site.

    Education Day: This year, we are expanding the number of students we can reach and the quality of their experience by replacing Education Day with a variety of new programs any number of students can experience while at school or home. This change responds to visitor feedback while fulfilling our desire for a more inclusive experience for our ever-growing K-12 audience. We still hope to make it easy for teachers and students to join us in person for Maker Faire Bay Area 2015. These programs are in development. To hear more, sign up for our newsletter or email education@makermedia.com.

    San Francisco Bazaar: An independent crafts fair sponsored by San Francisco Bazaar, which takes place at Maker Faire. Crafters are chosen by a jury of rotating guest judges from the greater craft community. San Francisco Bazaar supports artists and craftspeople that appeal to the aesthetic of the indie art and craft scene and have innovative approaches to traditional craft forms. We encourage all crafters to apply for San Francisco Bazaar at sanfranciscobazaar.org.

    Types of Exhibits

    These are guidelines only, your exhibit may not fit exactly into one option below, and it may fit more than one.

    Basic: A tabletop, small area, or 10×10 space to demonstrate what you make.

    Activity Area: A hands-on, fun, interactive area that encourages audience participation to learn how to make or do something.

    Demonstration Workshop: During a short show-and-tell session, Makers demo and teach particular skills, techniques, or processes, explaining materials and tools, stepping through a building process, sharing their knowledge, and interacting with the audience. Sessions are less than 30 minutes and may be repeated. Demonstrations will be done in your exhibit area.

    Maker Groups: A group of Makers collaborate to curate a larger exhibit with several exhibitors. See above for more details.

    Interactive Performance: A performer or group of performers who engage, entertain, and encourage fun interaction. The performance may be tied to a stage or roam through the fairgrounds as a kind of street theatre. Performances can be musical, theatrical, and/or involve a collaborative building process.

    Roaming Exhibits: If you have an exhibit that will roam during the show, please let us know if you require a location for your use as a home base for non-roaming activities. If your roaming exhibit needs access to an electrical outlet, ask us about the charging station locations.

    Attraction: A wonderful, unusual thing that doesn’t fit in to any of the categories above.

    EXHIBIT DETAILS

    We will provide a table and chairs if requested in your application. Please plan to bring anything else that you would like to have, such as extension cords/power strips and any hardware or supplies that will help you display your project. We trust that you will supply any equipment or supplies you need to make your project functional. In some cases, the Maker Faire Production Team will assist with some elements of your setup as long as it has been agreed upon in advance. Please feel free to make signs for your exhibit that help the attendees understand what you are making!

    So that we are in agreement as to what you will require for your exhibit, please review the following details:

    Signage: We will create a laminated sign for your exhibit and a Maker webpage on our website. Each 11×17 inch sign and webpage includes an image, project description, and short bio based on the project proposal you submitted. This information and a link to your Maker webpage will also appear on our mobile app.

    Internet Connectivity: Wireless service will be provided in selected areas of the fairgrounds. If your project could interfere with our wireless service, please let us know so we can accommodate you and your faire neighbors. In most cases, a hardwire connection will not be available.

    Electrical: If you provided details of your power requirements, we will make certain you have power available at your exhibit area. Please bring your own extension cords, surge protectors and/or power strips for power distribution at your exhibit. On-site power requests cannot be guaranteed. Any excessive power will require approval.

    • Understanding your power usage is important: We need to ensure you have what you need and you will not create a problem for your fellow Makers by tripping the circuit breaker. Most consumer electronic devices have a small label that will tell you how many watts or amps they draw and at what voltage.
    • Voltage: In North America, normal house and building power is 120 volts. (Large machinery may require 220 volts. If you need a 220v, tell us what phase you need.)
    • Amperage: After you determine the voltage you require (see above), we need to know how many amps you will be using at that voltage. If an item only lists watts and not amps, you can quickly convert watts to amps by dividing the watts by volts (Watts / Volts = Amps.)
    • Examples: A 500-watt light bulb requires approximately a 4.2A (A=amps) on a 120V (normal US) circuit: 500/120= 4.2. Here’s a list of average amperage for common Maker Faire items: Laptop ~2A, Sewing Machine ~0.6A, Lights ~0.3A-2A, 3D Printer ~10-20A, Arduino ~0.1A. Please check your equipment, and don’t guess; Power is expensive! We want to provide enough, but not too much. Thank you in advance.

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    Maker Entry Passes and Ticketing

    Maker Entry Passes and Tickets: On April 21, we will email details about obtaining your Maker Entry Passes and tickets, including complimentary tickets.

    All Makers and Maker assistants must have their Maker Entry Pass or ticket before arriving onsite. (Passes and tickets can be printed or on your device.) It is important for our advance planning that all participants have tickets prior to the event. We are no longer able to accommodate additions at Maker Check In. If any problem arises while obtaining your passes, and the issue has not been resolved in advance, come to the Maker Service Center (Gate 8). For additional general admission tickets, please see the General Ticketing Site.

    Each standard exhibit receives:

    • Maker Entry Passes
      • maximum quantity: 5
      • for Maker(s) and assistant(s) ONLY
      • to qualify, team members must work at your exhibit for 6 hours or more
      • Fri, Sat & Sun entry pre-show/set-up and show hours
      • If you have a large, interactive exhibit and require more passes, please fill out this Additional Maker Entry Pass Request Form
    • Complimentary Friday Tickets – in appreciation of your efforts!
      • quantity: 2
      • for anyone: additional assistants, family, friends, or your guests
      • Friday show hours only: 1 pm – 5 pm
    • Discount Friday Tickets
      • quantity: 2
      • for anyone: additional assistants, family, friends, or your guests
      • Friday show hours only: 1 pm – 5 pm
    • Complimentary One-Day Tickets – in appreciation of your efforts!
      • quantity: 2
      • for anyone: additional assistants, family, friends, or your guests
      • Sat & Sun entry show hours only: Sat 10-8, Sun 10-6
    • Discounted One-Day Tickets
      • maximum quantity: 6
      • one ticket type only: adult one-day ticket (can by used by any age)
      • $25 per one-day ticket (regular price $45)
      • for anyone: additional assistants, family, friends, or your guests

    Larger Groups

    • If your exhibit requires more than the allotted Maker Entry Passes, please attempt to use your complimentary tickets or purchase discounts tickets. If you need more team members to run your activity, you can submit your request in the Additional Maker Entry Pass Request Form.
    • If your exhibit is part of a large group of exhibits (i.e. San Francisco Bazaar, Young Makers Program, etc.), your pass and ticket quantities will vary.

    To obtain your Maker Entry Passes, complimentary tickets, and discounted tickets:

    1. Wait for your specific Eventbrite Promotional Codes sent by email on April 21. Only the lead contact for each exhibit will receive this email. If it is after April 21, email makers@makerfaire.com.
    2. The Maker Ticketing Site is different than the general admission ticket site. Redeem your codes here: https://mfba15makers.eventbrite.com
      Please note: Passes and tickets will not appear on the Eventbrite site until you enter a code by clicking on the text “Enter Promotional Code”.
    3. After finishing the Eventbrite process, your passes and tickets will arrive by email.
    4. If you have other Makers or assistants, share the codes as necessary (quantities are limited) or obtain all of the passes yourself, and distribute them after they arrive in your email inbox.
    5. Print and bring your pass/ticket to Maker Faire. Each pass/ticket can only be used one time. You will receive a wristband in exchange for your Maker Entry Pass.

    Note:

    • Thursday through Sunday, Maker Entry Passes or tickets are necessary and can be used at ANY gate.
    • Complimentary and discounted tickets can only be used during show hours.
    • More details can be found in the FAQ of the Maker Ticketing Site.

    I can’t find my promotional codes to get my passes or tickets. What do I do?

    The codes will be sent to the exhibit lead by email on April 21. They will be sent to the same address as all other communications. If you can’t find them after April 21, search your spam and inbox for an email with the subject: Maker Newsletter: Maker Entry Pass and Ticket Codes. If you still can’t find the email, email makers@makerfaire.com with the subject line: CODES: (Your Project #) and (Your Project Name).

    One of my assistants changed. How do I change the Maker Entry Pass to the new name?

    The name on the ticket does not have to match the name of your assistant. If you’ve already sent the e-ticket to your previous helper, ask him/her to forward it to your new assistant. It can only be used once. You do not need to notify us of the change.

    Do I have to print my pass or can I bring my e-ticket on my phone or tablet?

    Yes, you can bring your pass on your phone or tablet, but it may be easier and foolproof if you print it out. If you decide to keep them on your phone, please download the Eventbrite attendee app.


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    Shipping, Travel Tips and Resources

    SHIPPING

    If you plan to ship any items to the San Mateo Event Center for Maker Faire:

    1. Alert our Shipping Department by filling out this form Maker Shipping Form.
      The address is included in the form above.

    2. Please guarantee your delivery anytime Monday, May 11, thru Thursday, May 14.

    Early Shipments: The San Mateo Event Center does not accept freight deliveries in advance of Maker Faire dates. For shipments that may arrive earlier, please fill out the Special Request Form.

    Finding Packages Onsite: When you arrive for setup, tell your Area Manager that you have a shipment. They will contact Shipping and Receiving and let you know the best method to obtain your package. We do not deliver shipments to your exhibit space. Please be prepared to retrieve your package.

    Note: Sponsors have a separate shipping and delivery process. They pay for this service onsite. Makers are expected to pick up their own shipments. If someone delivers your package and attempts to bill you, please alert your Area Manager.

    If you need forklift assistance for your package, let us know in advance by completing the Estimated Arrival and Heavy Equipment Request Form.

    Return Shipments: Please make appropriate arrangements for a Sunday evening load-out. The San Mateo Event Center and the Maker Faire Production Team will not be held responsible for any items left at the site after 10:00 pm on Sunday, May 17. We require that you bring packing tape and shipping labels to the site if you plan to ship materials from your exhibit. We do not have shipping supplies or printing onsite. We will have a staging area for UPS and FedEx pick up for Monday morning. Your Area Manager will tell you where the staging area is located.

    All return shipments, must be fully packed, with return labels attached. You are required to call for pick-up from your carrier, even if other packages are already being picked up by that company. The carrier will only pick up packages on their pick-up list.

    If you have any questions regarding shipping, please contact makers@makerfaire.com and/or speak to your Area Manager during the event.

    TIPS FOR OUT-OF-TOWNERS

    What to Pack: The average temperature in the Bay Area this time of year is 74° F, but it can get chilly in the morning and at night. It is best to pack with layers in mind. Please wear comfortable shoes, bring a hat and wear sunscreen. Be sure to bring a jacket for the evening program; Saturday we will be open until 8:00 pm. You may also want to bring rain gear just in case!

    Accommodations: The official hotel of Maker Faire is the Crowne Plaza. The address, phone and group discounts and additional hotel information can be found on the Where to Stay page. Early booking is strongly recommended to secure your room as availability is limited. Maker Faire secures a limited number of discounted rooms for the event.

    Nearby Airports: There are three major airports nearby: San Francisco International (SFO), Oakland International (OAK), and San Jose International (SJC). San Francisco International (SFO) is the closest to the event center and recommended hotels.

    LOCAL RESOURCES

    To assist you, we have provided addresses and directions for various Local Merchants and Resources near the event site.

    PROMOTE – ADD MAKER FAIRE TO YOUR WEBSITE AND EMAIL SIGNATURES

    Let the world know that you are an official Maker and will be exhibiting at Maker Faire! Maker Faire web banners and badges placed on your website will help spread the word about the upcoming Maker Faire. Visit our Promote page for logos, badges, “see me there” banners, postcards and more.

    MAKER FAIRE TRAVELER PROGRAM

    We welcome your help at the 10th Annual Maker Faire Bay Area. We offer a free training program to learn about the Maker Movement and the many opportunities to contribute to the success of Maker Faire. Visit the Maker Traveler Program page for more information. (This program was previously called Maker Corps at Maker Faire.)


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    Directions and Parking

    There are many ways to get to and from Maker Faire. Please check makerfaire.com for the most up-to-date information regarding routes, traffic and public transportation.

    A Check In Map will be sent to each exhibit lead in advance of Maker Faire.

    Maker Faire starts promptly at 1:00 pm on Friday and 10:00 am on Saturday and Sunday. Please keep traffic in mind and plan to arrive with enough time to park and use the shuttle or walk from public transportation and to prep your exhibit.

    Vehicles (which are not exhibits) are must be off the grounds by 12:15 pm on Friday and 9:15 am Saturday to open Maker Faire. Vehicles will not be allowed to drive onto the grounds after 12:00 pm Friday.

    PUBLIC TRANSPORTATION

    There are many public transportation options to get to Maker Faire. The Millbrae BART station is approximately 8 miles from the Fairgrounds. The CalTrain, running between San Francisco and San Jose, arrives at the Hillsdale station hourly on weekends and weekdays. CalTrain connects with BART at Millbrae. See caltrain.com and bart.gov for schedules and additional information. Please check back, we will add more information soon.

    PARKING

    Please refer to the Getting to Maker Faire page for general parking info.

    Maker Parking:

    • Thursday: parking at the Event Center is FREE.
    • Friday: parking is FREE until 12:00pm. For vehicles entering the lot after 12:00pm, public parking is $10.
    • Saturday and Sunday: the Event Center charges $25 per day, and it fills up fast.

    Limited discount Maker Parking Passes (for SAT/SUN only) are available on-site at the Maker Service Center during setup hours on Thursday. Even if you buy this pass, show up early on Saturday and Sunday (by 10am); the lot fills up. Having a pass does not save you a spot. NO OVERNIGHT PARKING at San Mateo Event Center. Security will be towing vehicles left overnight.

    Please check your Maker Newsletter for more parking information.

    RV Parking: San Mateo Event Center has a limited number of RV spots available. Please contact the Event Center directly for more information. There is NO OVERNIGHT PARKING without an RV parking pass. Event Center staff will be towing vehicles left overnight.

    Public Parking: Parking at the San Mateo Event Center is $25 per day. A variety of remote lots will have FREE parking. Getting to Maker Faire page.

    HANDICAP PARKING

    There will be handicap parking available at the San Mateo Event Center (fills up fast). ADA Accessible shuttles are available at all four parking lots. Parking in the off-site lots and taking the ADA shuttle is preferred. There is also an ADA drop off zone on South Delaware Street near the 25th Street entrance. Maker Faire is very well attended! The area around the faire is extremely congested, especially in the afternoon. Please allow extra time to reach the Event Center to drop off your guest, return to the parking lot and take the shuttle.

    BIKE PARKING

    Yes, a secure bike valet area will be available. Please refer to the Getting to Maker Faire page for general transportation info.

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    Set Up and Load In Process

    SET UP HOURS

    • Wednesday, May 13: 1:00 pm – 6:00 pm (by appointment only)
    • Thursday, May 14: 10:00 am – 8:00 pm*
    • Friday, May 15: 7:30 am – 12:30 pm
    • Saturday, May 16: 7:30 am – 9:30 am
    • Sunday, May 17: 8:00 am – 9:30 am

    *We strongly recommend that you setup on Thursday, May 14.
    Makers who need to work longer hours than listed must make arrangements with the Production Team. Email makers@makerfaire.com. Major construction must be completed on Thursday, and all final touchups must be completed by 12:30 pm on Friday, May 15.

    Bring your Maker Entry Pass, so it can be scanned and exchanged for a wristband for easier in/out access on Thursday through Sunday. All Maker assistants must have a Maker Entry Pass or ticket for entry onsite.

    For safety purposes, we request that children under the age of 15 not be on the Maker Faire floor during setup or teardown hours.

    LOAD-IN

    Refer to the Getting to Maker Faire page for directions and parking information during setup. A check in map with gate entrance information will be sent to the main exhibit lead in advance. Keep an eye out for upcoming Maker Newsletters.

    On Thursday through Sunday:
    You must have a Maker Entry Pass or ticket, which can be used at any gate. The easiest scenario is entering with your wristband, which you receive during setup. The check-in process can be found here.

    Maker Faire starts promptly at 1:00 pm on Friday and 10:00 am on Saturday and Sunday. Please keep traffic in mind and plan to arrive with enough time to park or walk from public transportation and to prep your exhibit onsite.

    Drive in and Drop: If you need to drive onto the fairgrounds to unload, follow these instructions:

    • Obtain a Temporary Unloading Pass from security personnel at the Gate.
    • Write your cell phone number on the permit.
    • Drive on to the grounds slowly and safely.
    • Quickly unload from an area (or near a door) closest to your exhibit location and out of fire lanes.
    • Before setting up, immediately move your vehicle to a parking lot.
    • Return to set up your exhibit.

    Remember: Drive with caution when entering the parking lot and fairgrounds; respect those giving directions; do not block any entrance or park in fire lanes; remember to lock your vehicle; and make sure your cell phone number is listed on the Temporary Unloading Pass in case we need to relocate you.

    On Site Access: No vehicles will be allowed onto the lot after 12:00 pm on Friday and 9:00 am on Saturday and Sunday. If the vehicle is part of your exhibit, it must be parked in its location by 12:15 pm on Friday and 9:15 am on Saturday and Sunday and cannot be driven at any time during the event unless approved by Maker Faire staff.

    Carts/Dollies: We will provide carts/dollies at the Maker Service Center (Gate 8) for moving equipment to your location. There are a limited number of carts; Please return the carts and dollies immediately after you are finished, so other Makers may use them. You will be asked to leave an ID in exchange for a cart/dollies.

    Forklift: If it is scheduled in advance, we can provide forklift equipment and an operator to assist with your load-in/load-out. So we may coordinate usage, complete the Estimated Arrival and Heavy Equipment Request Form.

      Freight Door Sizes:
    • Expo Hall – Three 16’x16’ doors and one 16’x24’ door
    • Fiesta Hall – One 12’x14’ door
    • Meeting Pavilion, Sequoia Hall, Redwood Hall – One 12’x12’ door each
    • Show Barn – Three 12’x14’ loading doors

    Vehicles That Are Exhibits: If your vehicle is part of your exhibit (art car, energy demo, etc.) complete the Special Request Form. Your exhibit vehicle is required to remain on the grounds for the entire duration of Maker Faire, including arriving before 12:00pm on Friday and not moving your vehicle until after the Security Team announces that it is safe, approximately 7:00 pm Sunday.

    Complicated Exhibits: Do you require additional setup time? Makers who need time outside the scheduled hours must make arrangements with the Maker Faire Production Team. Contact makers@makerfaire.com.


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    Check In Process

    IMPORTANT CHECK IN INFORMATION

    • To streamline the check-in process, all Makers and assistants need to obtain their Entry Passes in advance through Eventbrite by following the instructions here.
    • Makers not checked in by 12:30 pm on Friday will forfeit their location.
    • Please note: Commercial Makers are not Sponsors. If you paid a Commercial Maker or Non-Profit/Organization fee, follow the instructions above. Do not stop at Sponsor Check In.
    • Your Exhibit Location:
      Before Maker Faire, we will send the exhibit lead a map to your specific Check in Station which is located in the vicinity of your designated location. You will receive your specific location when you check in with your Area Manager. Specific locations are not sent before you arrive.
    • Your Project Number:
      Your Project Number can be found in the subject line of your Acceptance Letter. Your Project Number is a 5-digit number that identifies which exhibit you are part of and helps us reference the details of your exhibit quickly. You must know your Project Number to check in. It’s important to ensure that all of your assistants know your Project Number, so that they may check in and find your location. Please pass it along.

    BEFORE YOU ARRIVE ONSITE

    • Obtain Maker Entry Passes and tickets in advance through Eventbrite by following the instructions here.
    • Bring your Check In Station Map.
    • Know your Project Number.

    CHECK IN PROCESS

    • During setup hours: Show your Maker Entry Pass or ticket at Gate 8 for scanning. If you arrive during Show Hours, please present your Maker Entry Pass or ticket at the main gates.
    • Go directly to your Check In Station where you will meet your Area Manager.
    • Your Area Manager will officially check you in, give you your Welcome Packet, and direct you to your exact location.

    Maker Service Center and Check In Station Hours:

    The Maker Service Center is a resource center for Makers. It will be located at Gate 8 (Located at the main parking lot at 1346 Saratoga Dr, San Mateo, CA). It is not where Makers check-in. You will have your Entry Passes in advance and check-in with your Area Manager, as described above.

    • Thursday, May 15: 10:00 am – 8:00 pm
    • Friday, May 16: 7:30 am – 7:00 pm
    • Saturday, May 17: 7:30 am – 4:00 pm
    • Sunday, May 18: 8:00 am – 6:00 pm

    If you arrive onsite and don’t know your Check In Station, bring your Project # to the Maker Service Center at Gate 8 (Located in the main parking lot at 1346 Saratoga Dr, San Mateo, CA). We will direct you.

    The Maker Service Center will:

    • be able help all lost Makers locate their area and Check In Station
    • provide carts to help you load-in/load-out
    • answer any questions you may have including Maker ticketing questions


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    During the Event

    Area Managers: Each area of Maker Faire will have a designated Area Manager and Check In Station where you will check in on your arrival day. Your Area Manager will be available to answer any questions and assist you with your setup. Your Check In Station will have their contact information in case a need arises.

    Breaks: Each Maker exhibit should be staffed at all times by you or a colleague. If you do not have an assistant and you need a short break, please notify the Area Manager and we will do our best to assist you in finding someone to watch your exhibit. If you need to be away from your exhibit for an extended period of time, please notify the Area Manager.

    Electrical: During the event, if you have a problem with your power, please report it immediately to your Area Manager.

    Refreshment: No outside food or beverages are permitted based on the rules of the Event Center. Concession stands will be open during the show and the cafeteria will be open for setup on Friday. Vendors, promoters, Makers, or guests are not permitted to sell or give away food or beverage items without permission and obtaining a health permit. Alcohol is not permitted to brought onto the property. Contracted Maker Faire concessionaires have the exclusive right to provide all food and beverages, including the sale of alcohol. Only approved Commercial Food Makers can offer samples under 2oz or sell pre- packaged items intended for consumption off-site. A Maker Lounge will be available for all Makers and exhibit assistants to avoid regular concessionaire food lines, to relax, and to purchase food and beverages more quickly. A menu with prices will be sent in a Maker Newsletter in advance, and can be found in the Maker Packet you will receive at check in onsite.

    Child Safety:Maker Faire is a family event. We appreciate your assistance in keeping Maker Faire a safe environment for the children attending the event. For safety purposes, we request that children under the age of 15 not be on the Maker Faire floor during setup or teardown hours. During Maker Faire, if your exhibit has hazardous materials or has elements of concern, please take the time to inform parents and children of safe practices for your exhibit.

    Pets: For the safety and well being of our four-legged friends, please leave your pets at home. There are loud noises, many moveable parts, fire elements, and large crowds, all of which do not create a safe environment for pets.

    Janitorial Services: The cleaning crew will complete a clean sweep of the aisles after 9:00 pm on Saturday night. Please consolidate garbage into larger bags when possible. We recycle. See the “Recycle” section below for details. Please note that the crew will not enter your exhibit area to clean on Friday or Saturday night. Do not leave items in the aisles, or they may be mistaken for trash.

    Security: Maker Faire Production will maintain 24-hour roaming perimeter security Friday thru Sunday. In addition, one security guard will remain in Fiesta Hall and in Expo Hall during nightly lockdowns. If it is valuable, take it with you!

    Emergency: In the event of a medical emergency, notify your Area Manager, security personnel, or anyone with a radio or walkie-talkie. They will contact the on-site EMT personnel, who have a direct line to the San Mateo Response Dispatch. If someone dials 911 from their cell phone, the above procedure still needs to be followed for the best possible care, as this will expedite the response of medical assistance. Please report all incidents to the Maker Faire Security Office located in the Public Service Center Building.

    First Aid Facilities: The Maker Faire Production Team has arranged to have an EMT on-site, Friday thru Sunday during Maker Faire setup and show hours. First Aid Services will be available at the First Aid Tent in the West Lot near the Public Service Center. There will be signage to direct you to First Aid. This is also where our Emergency Medical Technician (EMT) will be stationed.

    Evacuation: Should the need to evacuate arise, staff and visitors will be notified by Security Personnel. Stay calm. Immediately stop any demonstrations or presentations. Do not try to dismantle your exhibit. Even if you cannot see any obvious reason for the alarm calmly make your way to the nearest exit, encouraging others to follow you outside. Once outside, move away from buildings and keep emergency access routes clear. When the necessary authorities deem it safe to reenter the buildings and facility, Makers will be granted access prior to members of the public.

    RECYCLE

    Please use recycling stations for aluminum cans, plastic bottles and cups, glass bottles and jars, all types of clean paper, plastic containers # 1 thru # 7, steel and scrap metal, and packing materials. At this time we cannot recycle plastic bags, Styrofoam, or plastic utensils. There will also be an area for corrugated cardboard. Please break down all cardboard for easy stacking and transporting. Additionally, compost bins will be available for all food items. Recycling stations will be located throughout the grounds, and we ask that you do not separate the bins from each other.

    You are responsible for cleaning up your exhibit area and ensuring it is recycled or trashed. Please do not leave any garbage in your exhibit space.

    Ask a Maker Faire crewmember for assistance if you have a large load that needs to be carried by a vehicle or if you require bins at your exhibit. If you have “free stuff” for giveaway, please identify it accordingly for those who can reuse it! We encourage you to use materials other than styrofoam or packing peanuts for packaging. Let’s all work together to reduce Maker Faire’s environmental footprint by thinking about the products we use and how to best dispose of them. If you have any special items you are unsure of how to dispose of, please contact Maker Faire’s Sustainability Coordinator at makers@makerfaire.com.

    WEATHER

    The average high temperature in the Bay Area this time of year is 74° F, but it can get chilly in the morning and at night. The weather in previous Maker Faire years was clear, warm, and sunny. In the case of rain, the show will go on!


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    Sunday Load Out

    Teardown: Teardown begins after 6:00 pm on Sunday. All exhibits must be intact and open to the public until that time.

    Exhibits must be removed by 9:00 pm on Sunday night. If you know in advance that your exhibit requires more strike time, storage, or is cued for shipping off the grounds, fill out the Special Request Form.

    Vehicle Access: Vehicles will not be allowed to line up outside the gates until after 6:00 pm on Sunday and will not be able to enter until the public has vacated the grounds, and the San Mateo Event Center determines it is safe to do so.

    For exhibits who require Monday load-out, Monday hours: 10:00 am – 4:00 pm. If you need to arrive earlier on Monday, it has to be requested and approved in advance.

    If you will need heavy equipment assistance on Sunday, the hours are limited, must be completed before 9:00 pm, and must be scheduled in advance. Fill out the Estimated Arrival and Heavy Equipment Request Form, and provide details about your teardown needs.

    Return Shipments: Please make appropriate arrangements for a Sunday evening load-out. The San Mateo Event Center and the Maker Faire Production Team will not be held responsible for any items left at the site after 10:00 pm on Sunday, May 17.

    Bring packing tape and shipping labels to the site if you plan to ship materials from your exhibit. You must have all packages fully packed, labeled and ready for pickup.

    We will have a staging area for UPS and FedEx pick up for Monday morning. Ask your Area Manager where this location is and take your packages there. Do not leave them in your exhibit space.

    Important:

    1. Print your bill of lading or shipping label before you leave your hotel. We do not have the ability to print them out onsite.
    2. You must call the shipper to arrange pick up – even if you know another exhibit is using the same company. They will not pick up your package, unless you make your own call.

    Disposal: Recycling, paper, bottles and glass, non-toxic waste, and general trash receptacles will be available. If you require extra trash bins at your exhibit, let us know. We appreciate your exhibit area being cleared completely. You are responsible for correctly recycling and removing all waste from your exhibit space. If you have any special items you are unsure of how to dispose of, please contact Maker Faire’s Sustainability Coordinator at makers@makerfaire.com.


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    Frequently Asked Questions

    Maker Entry Passes and Ticketing

    Maker Directions and Parking

    Maker Station and Location

    Exhibit Questions, Changes or Setup Requests

    Everything Else..


    Exhibit Questions, Changes or Setup Requests

    How do I make changes to my exhibit – electrical, tables/chairs, space size, etc.?

    If you have already filled out an application but need to make changes, please fill out an Exhibit Change Form, and we will do our best to accommodate your needs.

    How do I figure out how much electrical power I will need onsite?

    Understanding your power usage is important: We need to ensure you have what you need and you will not create a problem for your fellow Makers by tripping the circuit breaker. Most consumer electronic devices have a small label that will tell you how many watts or amps they draw and at what voltage.
    Voltage: In North America, normal house and building power is 120 volts. (Large machinery may require 220 volts. If you need a 220v, tell us what phase you need.)
    Amperage: After you determine the voltage you require (see above), we need to know how many amps you will be using at that voltage. If an item only lists watts and not amps, you can quickly convert watts to amps by dividing the watts by volts (Watts / Volts = Amps.)
    Examples: A 500-watt light bulb requires approximately a 4.2A (A=amps) on a 120V (normal US) circuit: 500/120= 4.2. Here’s a list of average amperage for common Maker Faire items: Laptop ~2A, Sewing Machine ~0.6A, Lights ~0.3A-2A, 3D Printer ~10-20A, Arduino ~0.1A. Please check your equipment, and don’t guess; Power is expensive! We want to provide enough, but not too much. Thank you in advance.

    How do I change my exhibit’s description, photo, or bio on the Maker Faire website?

    Submit your Description, Bio and Photo Update Form

    I have a special request. Who do I email or how can I let the production team know?

    Please fill out the Special Request Form to make your request.

    What do I do if my exhibit needs water?

    If your exhibit requires any form of water and you have not notified us in your original application, please fill out the Special Request Form.

    How do I get forklift assistance?

    If it is scheduled in advance, we can provide forklift equipment and an operator to assist with your load-in/load-out. So we may coordinate with other usage, fill out the Estimated Arrival and Heavy Equipment Request Form with specific duration/time/dates requirements.

    What size are the tables?

    Standard tables are 8ft x 30in folding banquet tables. We do not provide a cover. If needed, 6ft tables are available, but quantities are limited and must be requested in advance. We will provide a table and two chairs, unless otherwise requested in your application. Prior to the event, you will receive a confirmation letter listing the equipment we will provide for you. If you need additional items, please fill out the Exhibit Change Form. Requesting additional tables onsite is based on availability and will cost $10.00 per table. Additional chairs are no charge, but also based on availability.

    How do I know if I need to fill out a Safety Plan?

    If you’re concerned your exhibit might put the attendees or your exhibit team at risk, please bring any and all concerns to our attention. Email makers@makerfaire.com. We will advise you as to whether or not a safety plan is needed.

    Safety concern examples: you or your exhibit has chemicals, gas, or other items of that nature; your exhibit has activity or might require safety barricades; an attendee at your exhibit might potentially get hurt in any way; etc.

    What is the difference between a General Safety Plan and a Fire Safety Plan?

    Fill out the General Safety Plan for all general safety issues which do not include concerns about fire or flammable materials. Complete the Fire Safety Plan if heat elements or fire of any size, including candles, small flames, burners, etc. are part of your exhibit. If you’re unsure, email us at makers@makerfaire.com. It’s important to us that Maker Faire is safe, and we appreciate you checking with us.

    I want to sell what I make at Maker Faire, how do I do that?

    If you show and demonstrate a product that you make and/or show how it works, but also want to sell or promote those products, you’re a Commercial Maker. There is a fee to sell items at your exhibit space. The fee is $450 due by April 24. In order to qualify, you must fill out a Maker Exhibit Application and select “Yes” to the question regarding selling or marketing a product.

    If you have already applied, email makers@makerfaire.com and let us know. Pay your Commercial Maker fee here.

    Note: Companies or commercial entities do not qualify as Commercial Makers. If you’re a company or commercial entity, we have great opportunities available-please email sales@makerfaire.com.

    I’m a non-profit, I have questions about the fee. Who do I email?

    Send all Non-Profit and Organization Fee questions to makers@makerfaire.com. Pay your fee here.

    Everything Else…

    Can I visit the site ahead of time to secure a location?

    We will be at the San Mateo Event Center for site visits on the following dates. Register here.

    • Thursday, April 2: 12:00 pm – 3:00 pm
    • Thursday, April 16: 12:00 pm – 3:00 pm
    • Thursday, April 30: 12:00 pm – 3:00 pm

    From time to time, some Makers may receive financial or material support from a company. This support is welcomed; however, there are rules around this level of support. See the above “Maker with Sponsor Subsidy” section.

    Will there be Internet at Maker Faire, how can I access it?

    Wireless service will be available inside the Expo Hall and in limited areas outside on the grounds. If your project could interfere with our wireless service, please let us know so we can accommodate you and your faire neighbors. In most cases, a hardwire connection will not be available. If you must have a hardwire, notify makers@makerfaire.com asap (end of March at the latest). There is very limited availability and a significant cost for this service.

    How do I ship items to and from the event site?

    If you plan to ship any items to the San Mateo Event Center for Maker Faire, you need to alert our Shipping Department with this Maker Shipping Form. If you can guarantee your delivery anytime Monday, May 11, thru Thursday, May 14, direct your delivery with a detailed shipping label that includes all of the following information to:

    • MAKER FAIRE
    • Project – Maker Name & Local Phone Number
    • 1346 Saratoga Drive
    • San Mateo, CA 94403

    When you arrive for setup, tell your Area Manager that you have a shipment. They will direct you to the shipping area. We do not deliver shipments to your exhibit space. Please be prepared to retrieve your package.

    Note: Sponsors have a separate shipping and delivery process. They pay for this service onsite. Makers are not charged fees for shipping packages to the event site. You are expected to pick up your shipment. Speak with your Area Manager onsite to find your package. If someone delivers your package and attempts to bill you, please alert your Area Manager.

    If you need forklift assistance, let us know in advance by completing the Estimated Arrival and Heavy Equipment Request Form.

    Early Shipments: The San Mateo Expo Center does not have space to accept freight deliveries in advance of Maker Faire.  If you have a shipments that may arrive earlier, please explain why in the Estimated Arrival and Heavy Equipment Request Form, as we may be able to assist you if we know about it in advance.

    Return Shipments: Please make appropriate arrangements for a Sunday evening load-out. The San Mateo Event Center and the Maker Faire Production Team will not be held responsible for any items left at the site after 10:00 pm on Sunday, May 17.

    Bring packing tape and shipping labels to the site if you plan to ship materials from your exhibit. You must have all packages fully packed, labeled and ready for pickup.

    We will have a staging area for UPS and FedEx pick up for Monday morning. Ask your Area Manager where this location is and take your packages there. Do not leave them in your exhibit space.

    Important:

    1. Print your bill of lading or shipping label before you leave your hotel. We do not have the ability to print them out onsite.
    2. You must call the shipper to arrange pick up – even if you know another exhibit is using the same company. They will not pick up your package, unless you make your own call.

    How can I help promote Maker Faire?

    Let the world know that you’re an official Maker and will be exhibiting at Maker Faire! Maker Faire web banners and badges placed on your website will help spread the word about the upcoming Maker Faire. Visit our Promote page for more details.

    Do you have volunteers? How can I help at Maker Faire and learn more about the Maker Movement?

    We offer a Maker Faire Traveler Program which helps you understand and support the Maker Movement. By becoming a Maker Traveler you can make a valuable contribution to the success of Maker Faire and enhance the Maker Movement in your community. You will experience the Maker Movement, learn about Maker Faire production and join the Maker Community. There are great benefits to this completing program, including a ticket to Maker Faire and more. Learn more about the Maker Faire Traveler Program at their website.

    I’m from out of town, where can I stay?

    Want to stay at a hotel? Hotels are selling out fast. Early booking is strongly recommended to secure your room, as discounted Maker Faire room rates and availability are limited.

    For reservations online and to view hotel options, please check Hotel Information on our website.
    Nearby Airports: There are three major airports nearby: San Francisco International (SFO), Oakland International (OAK), and San Jose International (SJC). San Francisco International (SFO) is the closest to the event center and recommended hotels.

    I’m from out of town, what should I pack?

    The average temperature in the Bay Area this time of year is 74° F, but it can get chilly in the morning and at night. It is best to pack with layers in mind. Please wear comfortable shoes, bring a hat and wear sunscreen. Be sure to bring a jacket for the evening program; Saturday we will be open until 8:00 pm. You may also want to bring rain gear just in case!

    What happens if there’s bad weather during the event?

    The average high temperature in Bay Area this time of year is 74° F. In the case of rain, be prepared with layers; the show will go on!

    I’m a first-time Maker, do you have any advice for me?

    Yes.
    1) Watch this video made by a Maker during Maker Faire Bay Area 2012.
    2) Read through the Maker Toolkit; There’s a ton of great information in there. If you still have questions, contact us at makers@makerfaire.com

    Will I have any assistance onsite?

    • Area Managers: Each area of Maker Faire will have a designated Area Manager and Check In Station where you will check in on your arrival day. Your Area Manager will be available to answer any questions and assist you with your setup. Your Check In Station will have their contact information in case a need arises.
    • Breaks: Each Maker exhibit should be staffed at all times by you or a colleague. If you do not have an assistant and you need a short break, please notify the Area Manager and we will do our best to assist you in finding someone to watch your exhibit. If you need to be away from your exhibit for an extended period of time, please notify the Area Manager.
    • Electrical: During the event, if you have a problem with your power, please report it immediately to your Area Manager.
    • Refreshment: No outside food or beverages are permitted based on the rules of the Event Center. Concession stands will be open during the show and the cafeteria will be open for setup on Friday. Vendors, promoters, Makers, or guests are not permitted to sell or give away food or beverage items without permission and obtaining a health permit. Alcohol is not permitted to brought onto the property. Contracted Maker Faire concessionaires have the exclusive right to provide all food and beverages, including the sale of alcohol. Only approved Commercial Food Makers can offer samples under 2oz or sell pre- packaged items intended for consumption off-site.
    • Maker Lounge: A Maker Lounge will be available for all Makers and exhibit assistants to avoid regular concessionaire food lines, to relax, and to purchase food and beverages more quickly. A menu with prices will be sent in a Maker Newsletter in advance, and can be found in the Maker Packet you will receive at check in onsite.
    • Pets: For the safety and well being of our four-legged friends, please leave your pets at home. There are loud noises, many moveable parts, fire elements, and large crowds, all of which do not create a safe environment for pets.

    I haven’t heard anything from Maker Faire. Am I missing any messages?

    Our emails might be in your spam or junk folder. Please check that folder, and add makers@makerfaire.com to your contacts.

    Your first message should have arrived immediately after you submitted your entry form. Your next message will arrive between February 25 and March 12 with news about your acceptance. After that, we will send a message about once a week with updates and reminders about the process leading up to Maker Faire.

    If you still can’t find any messages, email makers@makerfaire.com.

    Rules and Regulations

    As guests at the San Mateo County Event Center and Fairgrounds and the local area, we must abide by all regulations of a public facility. These are designated primarily to ensure public safety, and we thank you for your cooperation in complying with these rules and regulations.

    • No drilling of holes, attaching to, or painting of the floor, or any other defacement to floors or walls. When such damage occurs, the Maker is solely responsible and is liable to the owner of the property.
    • Signage and/or decorations may not be taped, nailed, tacked, stapled, or otherwise fastened to any wall, ceiling, column, stone, window, drape, or painted surface in any area inside the building or on the premise without advance permission.
    • No tents are allowed in any building.
    • Do not insert stakes in the ground without specific permission, as it could be costly and dangerous. There may be wire or gas lines underground that will be damaged.
    • No exits, fire-fighting equipment, or emergency equipment can be blocked or obstructed at any time. Fire extinguishers and fire-hose cabinets must remain visible & accessible at all times.
    • Sufficient space must be provided within the booth for the comfort and safety of persons watching exhibits, demonstrations, displays, or workshops.
    • Exit and Aisles: Aisles must be kept clear of all displays and equipment. Entrance and exit doors shall remain unobstructed at all times.
    • Electrical Devices: All electrical devices with three-wire supply cords shall utilize “UL” ground receptacles. All electrical extension cords must be of heavy-duty three-wire construction.
    • Fireproofing: All draperies, decorations, and materials must be flame-proofed in accordance with local fire code. Materials may be inspected and/or tested by the Fire Marshall at anytime.
    • Hazardous material must be disclosed. All hazardous materials must be properly disposed of. Materials such as grout, mortar, tape compound, etc. cannot be poured down the facility drains. The facility will not accept dumped building materials or electronic waste; you are responsible for the removal of these items.
    • Exhibit storage cartons and crates, combustible waste materials, empty cardboard boxes, etc. must be removed from the building and cannot be stored behind the back drapes or display wall.All building materials, supplies, etc. must be taken away after teardown. The facility will not accept dumped building materials or electronic waste; you are responsible for the removal of these items.
    • Propane and Helium will not be permitted without prior review and approval.
    • Indoor Display Vehicles and Motorized Display Items: Fuel level must not exceed ¼ tank and must be less than 3 gallons. Vehicles/items must be inspected and approved before entering the exhibit building. Once located in the exhibit space, the negative battery terminal must be disconnected, and the fuel tank cap must be taped or locked.
    • Combustibles Kept Outside: Additional supplies and inventory must be kept in closed containers and stored in a neat and compact manner.
    • Food Makers need to comply with all Health Code Regulations and cannot serve samples unless arrangements have been made for permission to do so.
    • Do not endanger or harm any person, property, or the environment, including all the San Mateo County Event Center property, including the parking lot, entrance ways, ticket booth areas, and other areas used by Maker Faire or its employees, contractors, agents, members, or guests.
    • Management reserves the right to restrict exhibits, displays, demonstrations, presentations, or workshops that become objectionable because of noise, method of operations, materials, safety, or any other reason.
    • The San Mateo County Fire Marshall reserves the right to make any final decision regarding the layouts and floor plans and has the authority to close down and/or fine any exhibit not in compliance.

    Every participant, employee, agent, or contractor connected with the use of the premises shall abide by, conform to, and comply with all the laws of the United States, the State of California, as well as the ordinances of the City of San Mateo and all rules and regulations of the Police and Fire Departments of the City of San Mateo and the County of San Mateo and make no violation or breach of peace.

    Exhibits must be in compliance with Americans with Disabilities Act (ADA) is a legal requirement for public facilities. This law became effective in January 1992. It requires access for disabled persons. A Guide to the Disability Rights Laws can be found at http://www.usdoj.gov/crt/ada/cguide.pdf

    Insurance: It is your responsibility to ensure the safety and security of your exhibit and its components, visitors within your exhibit area, and your personnel. Reasonable precautions will be taken to protect your property, but Maker Media Inc., Maker Faire, and the San Mateo County Event Center assume no responsibility for any losses due to fire, theft, accident, or other causes.

    MAKER FAIRE SAFETY TEAM

    To help us produce a fun and safe environment for Makers and the many attendees, the members of our Safety Team will assist in monitoring our safety program throughout Maker Faire. All individuals who would like to participate in any interactive activity at Maker Faire are asked to read and sign a waiver. If your exhibit has an activity, please make certain that each attendee is wearing a safety wristband prior to joining the activity. Please direct attendees to the nearest safety waiver stations or information booth to obtain a wristband.

    FIRE AND SAFETY

    Note: The following are industry standard rules that require full compliance.

    Fire Hazard Notification & Special Permits: As a Maker, if you intend to display, operate, or use any of these items shown below, you must obtain prior approval from the Maker Faire Production Team:

    • Heat-producing or open-flame devices, candles, lamps, etc.
    • Electrical, mechanical, or chemical device deemed hazardous by the Fire Department
    • Internal-combustion engines
    • Flammable liquids, compressed gasses, or dangerous chemicals

    All Maker Safety Plans must be submitted to the Maker Faire Production Team by April 13th. The San Mateo County Fire Marshall reserves the right to make any final decision regarding the layouts and floor plans and has the authority to close down and/or fine any exhibit not in compliance.

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    Release and Consent

    TERMS AND CONDITIONS OF PARTICIPATION
    If accepted, Maker Media, Inc. agrees to the participation of the person or organization identified below (“Maker”) in Maker Faire Bay Area 2015 (“Maker Faire”), and the Maker agrees to participate, in accordance with terms of this Agreement. In this Agreement, “we” or “us” means Maker Media, and “you” means the Maker identified below. “Exhibit” means the display and/or demonstration, presentation, performance, and/or other activities and materials that you provide or present in the space or work area assigned to you by us at Maker Faire.

    Your participation creates a Contract that limits the liability of Maker Media, Inc.; the Maker Faire sponsors, suppliers, concessionaires, staff, booth exhibitors, and venue; and each of their respective officers, directors, employees, representatives, affiliates and owners (collectively and individually, “Promoters”). You agree to all of the following provisions, which are part of the Contract:

    RULES and LAWS: You agree to comply with all applicable laws, the Maker Toolkit, and any other requirements, and/or rules & regulations issued by us in connection with Maker Faire. You are responsible for obtaining any permissions required for your performance, distribution, or posting of copyrighted material; for obtaining any necessary licenses and permits; and for payment of all taxes (including sales and use taxes), license fees, or other charges applicable to your participation in Maker Faire. We may terminate this Agreement and/or your participation in Maker Faire if you violate this Agreement, or the standards of conduct established by us or by the venue proprietor.

    ACKNOWLEDGEMENT OF RISK. By using a ticket or entry pass and participating in Maker Faire exhibits and activities, you assume all risks to you and your children of attending and participating in the Maker Faire. You acknowledge that Maker Faire exhibits and activities are inherently hazardous, and that risks to you and your children include physical injury, including death, and property damage and loss. You are solely responsible for supervising and controlling the children in your party and ensuring their safety.


    RELEASE OF LIABILITY. You hereby release the Promoters, and each of them, from any and all liability, including but not limited to (1) damage to or loss of your property, (2) harm, injury and death to yourself and your children, and (3) all risks resulting from negligent or incorrect instruction or supervision by Promoters or anyone providing a booth or activity. This release is intended to discharge in advance all liability related to your and your children’s participation in the Maker Faire, even though that liability may arise out of negligence, carelessness, or other conduct on the part of Promoters or third parties. This release of liability applies to your successors and heirs.

    LIMITATIONS ON LIABILITY — INDEMNITY: You agree that we will not be liable in any way to you if we cancel Maker Faire. You waive any claim or potential claim against us if Maker Faire is cancelled, and release us from any resulting or related liability, cost, expense, or damage. Neither you, nor we, our affiliates, or the venue proprietor (collectively, the “Event Providers”) will be liable for lost profits or other indirect, incidental, consequential, or exemplary damages in connection with Maker Faire and/or this Agreement, whether or not such Event Provider or you have been advised of the possibility of such damages or lost profits. Neither party’s liability in connection with Maker Faire, or under this Agreement (except for your indemnity obligations), exceeds three thousand dollars ($3,000). No Event Provider shall be liable to you for any damage, loss, harm, or injury to your person, property, or business, or any of your visitors, officers, agents, or employees, resulting from theft, fire, earthquake, water, unavailability of facilities, any errors or omissions in Maker Faire-related materials, insufficient participation, accident, or any other reason in connection with Maker Faire or related activities (such as staging), except to the extent directly attributable to our willful misconduct or gross negligence. You agree to indemnify, and hold harmless the Event Providers from and against any claim, cost, expense, loss, liability, or damage incurred as the result of any third-party claim based on (i) your construction or maintenance of an unsafe Exhibit, and/or (ii) your (or your agent’s) negligence or willful misconduct, and/or (iii) your material breach of this Agreement.

    MISCELLANEOUS: This Agreement (including the Maker Toolkit and any accompanying Addendum) constitutes the final, complete, and exclusive agreement between you and us. This Agreement is made in consideration of the parties’ mutual promises contained in it. This Agreement may only be modified by the parties’ express written agreement, signed by both of them. You are an independent contractor and not our agent or employee. This Agreement will be interpreted under California law applicable to contracts made and performed by California residents in California. Any action to enforce this Agreement must be brought in the federal or state court located in San Francisco, California, and the parties agree to the exclusive venue and jurisdiction of these courts. You are not permitted to assign or otherwise transfer your rights or obligations under this Agreement to anyone else. The Limitations on Liability section (above) of these Terms and Conditions of Participation, shall survive the termination or expiration of this Agreement.

    PHOTOGRAPH, RECORDING AND PUBLICITY RIGHTS.You and your Exhibit may appear in recordings of Maker Faire and related promotional or documentary materials. Your rights are waived to any images and/or recordings you may appear in while at Maker Faire and any/all related promotional or documentary materials.

    You acknowledge that Maker Faire, including the Exhibit(s), may be recorded in audio, visual, and/or audiovisual media by us and/or our licensees, and you consent to the making and use of such recordings by us and/or our licensees for any purpose, such uses including without limitation the transcriptional, modification, reproduction, public display, distribution, broadcast, and transmission in any form. You release us, and our licensees, from and waive any claims related to or arising by reason of the making and/or use of any such recordings. You grant us and our licensees, the right to use, in connection with the promotion and production of Maker Faire, your name, likeness, and any trade name and/or logo. The provisions of this paragraph will survive termination of this Agreement.

    By signing below, you confirm that you have read this Agreement and that you understand and agree that your compliance with this Agreement is a condition of your participation in Maker Faire, and i) if you are signing on behalf of yourself as an individual, you warrant and represent that you are over 18 years of age, and ii) if you are signing on behalf of an organization (including a business), that you are fully authorized to execute this Agreement on behalf of the organization.

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    More info coming soon!


    We Spent a Week with Carvey, Inventables' New 3D Carver, and We Don’t Want to Give it Back

    DSC_6075

    I’ve been eager to test out Carvey, Inventables’ new self-contained CNC router, since it launched on Kickstarter a few weeks ago. Inventables was also keen to see what Make: would do with this new 3D-carving machine (as they call it), so they sent us one of their prototypes to play with. And after a week with it, I’m being honest when I say I plan to do everything I can to not return it.Carvey_PoweredbyBadge_6

    Carvey arrived the week of my son’s 6-month birthday, and I wanted to make a momento for the occasion — a wooden carving of his hospital certificate, done in a two-tone color scheme using a piece of ¾” wood I had painted blue.

    I converted a scan of his certificate into an SVG vector file (using Adobe Illustrator) and imported it into Easel, Inventables’ free and incredibly easy to use CNC software, with which Carvey is designed to interface seamlessly. Set the depth for the carving, clamp the wood in place, tell the software what type of wood it is, what size bit you’re using, and click “carve” — it’s as simple as that, with the machine determining the necessary paths and speeds, spinning up, and creating your masterpiece. It’s advertised to be minutes to go from design to carving, and this integration is what really makes the Carvey experience so addictive.

    DSC_5998

    The most striking part about Carvey is its fully enclosed, sleek black design (created by MNML, the team that designed the XBox 360). The sealed workspace is a rarity with CNC machines, and is built to keep the noise low enough to have a phone conversation while carving in the same room. I can attest that this is indeed the case, especially with the 1/16” bits. The enclosure also holds in the chips and sawdust. Set in our work offices, there was never a mess, and the loudest noise of the process came from the vacuum we used to clean the inside of the machine when a carving was finished.

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    Carvey has an 8×12-inch bed with a 2.75-inch Z-depth capability. It cuts material with a beefy 300 watt spindle. It automatically interfaces with Easel, and can also process Gcode from other software packages. Priced at $2000-$2400 on Kickstarter, the machine has a bigger platform at a lower price than the few other self-contained CNC machines that are available.

    After my first carve, I made a few other pieces for home — including a fridge magnet of my son’s baby’s footprints, placing magnets into press-fit holes cut precisely on the back side of the carving. I made the Make: logo. And I have a carving going of Makey the Robot as I type this.

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    I’ve also learned a very interesting tip about Easel and imported SVGs. When starting to use the software, you’ll likely initially set the depth of the carved elements within Easel — and it can support multiple depths, allowing for some interesting multi-level creations. But it will also set the depth of a design element in an SVG file based on its shade of gray. Pure black will be cut at 100% depth, pure white won’t be cut at all. If you want an intricate design to be partly cut at 50% depth and partly at 25% depth, pre-determining this is as simple as setting each area’s color in Illustrator before saving the SVG file — up to 255 levels of depth can be set this way.

    And with this, you can create contoured carvings on Carvey using Easel. It’s not officially a feature that the company is supporting (they’re working on a more official process that will be released soon, one that hopefully imports STL files into Easel), but it works and has been giving us a lot of exciting ideas about new projects to do with the machine before we return it — if we do return it, that is. Let us know if there’s something you’d like us to make on it and we’ll update with the results.

    The Kickstarter for Carvey finishes this Thursday. For schools, design shops, or hobbyists like myself, it’s a no-brainer.


    Tumbleweed's Tips for Making Stained-Glass Art with the Dremel VersaTip

    Dremel recently released the VersaTip and VersaFlame tools — butane-powered torches with interchangeable heating tips that allow for a variety of uses. The VersaTip comes in a small pencil-grip form that works well for soldering and intricate work; The VersaFlame is a slightly larger pistol-grip mini blowtorch that has targeted heating and soft-material cutting uses. Both excel for artists working with wood, leather, and more. Dremel_125x125_1

    We connected with Beca Skeels, a talented artist who sells her creations as half of the Tumbleweeds Handmade duo, to learn how she’s been expanding into stained-glass art making with these tools. She’s shared her notes and tips with us.


    As artists, (Tumbleweeds Handcraft partner) Doug and I work with a variety of mediums. Our primary material has been wood, and most specifically in the last few years, wood veneer for our sunglasses. Last year we started slowly expanding our catalog to camping tools, tiny knife and tool charms, apparel, home goods, and more — which has us working with a lot more metals, plus acrylic, bone, corian, antler, and copper.

    WI3J0107

    As we expand more in our work, I’ve also felt a natural progression in my personal art. As a maker, it’s easy to get stuck in the same cycle, make the things we know we’re good at, and rarely go outside our comfort zone. I’ve been challenging myself to learn a new craft and was instantly drawn to the art of stained glass. It definitely isn’t an easy craft, and more than any skill, it takes a lot of practice and patience.

    I’ve done a fair amount of wood burning and the irons I’ve used in the past have always been clunky, the cord gets in the way and the handle is awkward, making it incredibly difficult to maneuver. I was hesitant to learn stained glass because of this. I’m excited to learn this new craft with the Dremel VersaTip because it is not only cordless, but holds like a pen and is much easier to get in smaller places with more precision.

    Although the work I have done so far is incredibly elementary, its been such a fun learning process, full of mistakes! I spent a good hour one day breaking every single piece of glass I was attempting to cut because I was using the cutting tool upside down.

    Here are some of the lessons I’ve learned so far, both for using the VersaTip, and for making stained-glass art in general.

    Beca’s VersaTip tips for beginner stained-glass artists:

    • Make sure you keep a moist (natural, not synthetic) sponge handy and clean the tip often to keep the solder from building up. Since the VersaTip is built for precision, it’s important to keep the tip as clean as possible. Don’t ever use sandpaper to clean it. Keep it stored when it’s not in use because soldering tips can be effected by the elements.

    • Use the temperature control option so that you’re in control of how hot the tip gets. When I first started out, I would just keep it on medium and not adjust it, but the more time I spend working with the tool, I have started adjusting the temperatures depending on the stage of soldering I am in. I think it’s really a personal preference.

    • Hold the VersaTip at an angle, the same way you would hold a marker or pen. Use long, thoughtful movements while soldering to create a smooth seam. I still have a lot of learning in this department, but I have noticed that if I don’t rest my arm, and hover above the project, I have more control when it comes to soldering a seam.

    • Start small. Try geometric pieces with short seams so that you can get the hang of working with the solder and comfortable with the iron before you move onto bigger pieces. We started by getting scrap stained glass from other artists, which can also be found online, and worked on geometric pieces with straight, clean lines.

    • Precise and deliberate cuts of the glass, even foil creases, and steady seams of solder will make all the difference in learning this new craft.

    • Although stained-glass art can be an expensive hobby, it doesn’t have to be! Use salvaged or repurposed glass, or check your local art co-op for scraps! And don’t forget to have a blast, there is nothing more rewarding than learning a new craft!

    • Practice! I still have a LONG way to go in this journey, but having the right tools and the determination to make quality work means I know I’ll get better every time I practice.

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    Beca Lewis Skeels and Doug Switalski are artists running the small variety shop Tumbleweeds Handcraft. They are currently based in the North Florida swamps. 


    Can Teachers Build a Physics-Go-Round?

    The Joy Wheel, at the now mostly defunct / relocated Playland at the Beach. Read on for a vivid, gorey memory of physics experiments by a San Francisco teen employee there decades ago. Photo courtesy of Mike Winslow's  Playland at the Beach

    The Joy Wheel, at the now mostly defunct / relocated Playland at the Beach. Read on for a vivid, gorey memory from decades ago by a San Francisco then-teenaged employee. Flashback photo courtesy of Mike Winslow’s Playland at the Beach site.

    How would you build a giant turntable or merry-go-round for the physics classroom? I was recently sent a discussion among teachers from the Exploratorium’s Teacher Institute on this very subject. It reminded me of the summer before my senior year of high school, when I took a physics class at Caltech with a juggling grad student who looked a lot like Jesus. Our best lesson of the summer? He took volunteers to a nearby park to see him and his pal juggle on a roundabout, and a few of us got to join him on the rotating platform. He gave us a playful metaphor to understand the alphabet soup of the calculus-rich vector exercises we did in the classroom.

    Back to this teacher’s query. Ben posed the original challenge:

    Our physics teacher and I have been fantasizing about having a large turntable on which students could explore a variety of concepts. Ideally we would like a surface around 3 or 4 meters in diameter that will stay flat, turn smoothly, support three or four high school students, and be sturdy enough to survive the wear and tear of years. Have any of you built a large turntable for class demonstrations? I would appreciate any plans, suggestions, or cautionary tales. It’s a long-term goal. We’ve been going round and round (so to speak) about size, materials, safety, bearing setups, used vs. new, placement etc.

    Mandy suggested our oversized spin-art machine, but Ben needed something a bit slower. He defined it more clearly:

    gyroscopes.org

    Courtesy of gyroscopes.org

    We want the students to study motion on a rotating surface, from various perspectives. I’d like to use it to demonstrate the Coriolis effect, for example.

    We would like students to be able to sit on it, throw and roll balls between them, and film the ball’s motion from on, above, and beside the surface, both moving with the surface and not moving with it.

    It needs to be strong enough to support them, and large enough to be able to observe the motion of objects moving above the surface for some distance.

    Ellen Koivisto of Asawa School of the Arts in San Francisco chimed in with a clever, STEAMy suggestion:

    Talk to your theatre teacher/s and tech people. Turntables have become common set items again in recent decades (after Les Miserables). They were often built for Victorian melodramas, then fell out of favor with the rise of movies and kitchen sink naturalism.

    I’m doing a show right now that uses a relatively small turntable — 11′-6″ in diameter. There are three concentric rings of casters that take the weight. I believe it’s two layers of 1/2″ ply, laid perpendicular to each other and glued together. One person can push it with their foot, or there are pole holes so a person can stick a metal pole into the hole and pull the turntable around. It moves smoothly and easily.

    I did a show once with an 18′-diameter turntable. That required more people to move and bigger casters, but it was lovely to work on. I haven’t done a motorized turntable yet, but there’s tons of info on making and using them in technical theatre magazines and websites and books.

    Caren Kershner similarly suggested checking in with the old Creede Repertoire Theatre in Creede, Colorado about how their three stages mounted on a turntable function.

    While looking for images for this post, I found this detailed how-to on how Texas A&M’s Scene Shop built this rotating stage turntable for its production of Th3 B3ggar’s Op3ra.

    Texas A&M's Scene Shop built this rotating stage turntable for its production of Th3 B3ggar’s Op3ra." Read more about how they built it here.

    Texas A&M’s Scene Shop and its rotating stage turntable in progress.

    Raleigh McLemore had lots of ideas:

    Merry-go-round

    Photo: wikipedia

    My first thought was that you could build off of a platform like a playground merry-go-round. Some simple welding or carpentry might be all that it takes to either remove the uprights or add structure to them to build a platform that a student could safely stand on. You are working with bigger kids and some of the cheap (about $750) small structures may not have enough carrying capacity. Larger built spinning structures are heavy and expensive (around $2K). Outside chance your local parks department might have a broken one, or one that is in storage after a playground change up.

    Another idea might be to start with a junkyard car wheel and wheel bearing. A front wheel kingpin might be pretty cheap and could be located vertically in a strong base with the wheel and bearing slipping over the kingpin to become a center to the car wheel spinning on it horizontally. Not sure how it would happen, but I’m sure the car wheel would be a very strong point to begin to weld or assemble a wooden structure upon. I haven’t thought it through very far but I would start with buying a wheel with a wheel bearing(s) and a kingpin if they were reasonably priced.

    If a kingpin doesn’t seem right then I would look for an appropriately sized shaft to support the wheel and bearings. Perhaps even a hardwood axle could be fashioned although first thoughts seem to me that it wouldn’t be strong enough. Any upright axle that could be located into a solid plywood base would get you started. The junker car wheel bearing would fit upon the upright axle, the wheel would then be the spinning base of the structure. Done correctly you should have a stable spinning base. The platform couldn’t be too heavy or unbalanced, or it would wiggle and wobble. Putting additional support wheels around the outside of the large spinning platform might make the platform more level and add to stability.

    Seems a bit elaborate, but I suppose you could use a dryer motor and belt to spin the wheel by mounting it on the plywood base at a distance to put tension on the horizontal spinning wheel using the dryer belt. You need guards and a speed control for this. What with the variable loads this could be a mess and deserves a lot of thought unless you can get the junk for free. Done poorly you could have a fire or a short.

    Last, I wonder if you could hang something from a rafter/joist support (use rope? wire rope?) and put some good wheels around the outside of the platform so that the center is supported from a high point and the outside edges are held up by the wheels? This might be reasonably cheap if the overhead support is equal to the load. This might not be very smooth or stable for the experiments you have planned. Not sure how you would have a smooth controlled motion without a rail to guide the wheels. You wouldn’t have a clear center with this, the support rope popping out of the center of the platform.

    Detail of a mural hanging at Playland Not at the Beach. Photo by Jef Poskanzer.

    Detail of a mural hanging at Playland Not at the Beach. Photo by Jef Poskanzer.

    Raleigh wrote again a little later to reminisce about his time working the Funhouse “Joy Wheel” at San Francisco’s old Playland at the Beach.

    This thing was a very large flat, slick, spinning disk with about 20–25 folks climbing on, sitting as close to the center as they could squoosh. My job was to control the speed and spin the disk as fast as it needed to go to spin the folks off and have them slide hopefully to the padded wall and away from the spinning wooden platform. It was lots of fun until folks frantically grasped others and took off a large clump of people who slid off together. The resulting crush of humanity wouldn’t fly off of the disk completely and over and over again somebody would get jammed into the edge of the wheel, unable to move away due to the others being pushed against the wall. I had a “panic stop” button but it really didn’t stop the device very quickly when I hit it. Very gruesome injuries would sometimes occur, never life-threatening, but bloody. My job was to clean that up too.

    When the midway had no customers, and I was free to move about the site freely, I used to roll stuff across the slick Joy Wheel surface, pour water at different places and occasionally even be able to anticipate where my experiments might exit the wheel. I remember thinking that somehow if I threw a dart in the air over the spinning disk the dart would begin to rotate with the spinning wheel before it hit…it is still surprising how much I want the disk to alter the trajectory of the dart, although I know it can’t.

    From Raleigh’s description and the photo at the top of this post, I’m finding myself wishing there were a giant rotating disk in every city. It sounds like such fun! Except the bloody part. If you can’t quite make out the sign in the top of that picture, it reads “The best cure for blues is joy. Get cured here” (Also, who else thinks that might be Raleigh in the picture?)

    We now turn to the Maker-verse. Have you built a large rotating disk? Can you share plans and tips for building it?


    Incredible Aviation-Themed Desk

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    If you need a desk you can, of course, always buy one. Or you can make an excellent “normal” desk with right angles and the occasional rounded edge. On the other hand, you could make a truly exotic aluminum covered aviation-themed desk like the one pictured above.

    The results look very good and well polished. Naturally, results like this don’t come about easily. According to the imgur part 1 documentation of this project, 60 hours had gone into the project by the end of the “part 1” documentation. I hope to see “part 2” soon. Hopefully this will explain the finishing process.

    The part 1 documentation, of which an abbreviated version can be seen below, goes through what appears to be most of the woodworking process. Like a real plane, spars had to be constructed, as well as rib members that were rounded off to give it an “aerodynamicish” look. The frame was then covered with a thin layer of aluminum .5 millimeters thick. Not seen in the documentation, but hinted at in the text, the final version has plastic pipes running through it for efficient cable management.

     

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    If you’d like even more information and comments on this project than the image set gives out, it was originally seen here on Reddit.


    European Style: Recapping Maker Faire Rome 2014

    International flights always put me to sleep. The hum of the engines mixed with the sound of air recyclers produce a consistent and sleep-inducing white noise. I had my laptop with me, and I had intended to work on some bugs and small improvements on the OSWatch while we were in the air. Very quickly though, sleep overcame me. Our flight was on Air Canada, so announcements were in English, French, and Italian. I wake up as the flight attendant is repeating the same phrase for the third supported language,

    “Signore e signori, si prega di restituire i posti in posizione verticale e Prepair per l’atterraggio. Atterreremo a Roma a breve.”

    Most of this I did not catch the meaning, except for the phrase “Roma.” I was waking up just in time for our decent into Rome.

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    Maker Faire Rome’s venue, the Auditorium Parco Della Musica, provided ample indoor and outdoor space, with plenty of nooks and crannies.

    We had traveled approximately 6637 miles from San Mateo, California. In around 14 hours, we had crossed one quarter of the Earth to attend Maker Faire Rome. Prior to this, I have attended several Maker Faire Bay Area events — it’s my favorite event of the year. Maker Faire to me is a perfect collision of art and technology; each drives the other, and in turn is fed. Theo Jansen put it best, by stating “The walls between art and engineering exist only in our minds.” Maker Faire gathers together like minded individuals who continually strive to tear down this artificial boundary. I am consistently enriched as I engage with other Makers at Maker Faire. I can go from an in depth logic discussion about Bluetooth LE to a conversation about 3D-printed jewelry to automated home gardening in a matter of minutes. Be artist, the engineer, and the maker in me always come away feeling fulfilled and inspired.

    I didn’t know what to expect at Maker Faire Rome. Would it be larger or smaller than my Bay Area experiences? Would there be more or less projects? What sort of projects would there be? Would I be able to communicate with other makers even though I cannot speak Italian? My wife and I had few days to settle in and explore Rome itself before Maker Faire began, so I had plenty of time to wonder what I was about to experience. We ate some great food, saw the sights, had a chance to dine with some locals, and got adjusted to the time zone. Time flew, and it was already time to setup.

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    Jonathan Cook’s winning OSWatch project. Look for the how-to in the upcoming issue of Make:

    On Thursday afternoon, we went down to the venue to set up my simple booth. I had chosen to be very portable in my booth design, largely to enable easy transportation across the continents.  A few foam boards and some “in progress” OSWatch builds was about it. I also brought a basic set of tools to repair any issues that could possibly develop. At first the venue, the Auditorium Parco della Musica, felt small, but my initial impressions were disproven when I had more time to explore over the next few days. The venue was buzzing with a large amount of team members preparing their booths.  A team was working setting up the Thursday night fashion show while others were seen setting up the electronic band. The energy was palpable. I was already getting the sense that Maker Faire Rome was going to be big.

    Over the next three days, I split my time between both being a presenter and exploring the faire. I left a sign asking for people to tweet me if they wanted to talk to me while I was away, and alternated every few hours between running the booth and running around.

    The first thing I noticed were some of the “Usuals” I have become used to seeing at Maker Faire Bay Area. Large booth/demo areas set up by such companies as SparkFun, Ultimaker, and Atmel immediately gave me a sense of familiarity (combined with seeing the all-familiar “Makey” robot silhouette everywhere!) Then, on closer inspection, familiar faces appeared in these familiar teams. My interests, however, were more focused on the unfamiliar, more “Roman” maker flavors.

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    Arduino had a strong presence throughout the Faire.

    As I mentioned, Maker Faire Rome felt small at first compared to my familiar Bay Area layouts largely due to the Bay Area setup being one single, spread out level. The Roman venue contained multiple levels, blind corners, and side alleyways containing a wide assortment of makers from the professional to the hobbyist, and every walkable area was packed with visitors from the curious first timers dipping a toe into the creative waters to those who have dedicated themselves to the creative engineering arts.

    Aside from the the new surroundings, I found myself instinctively looking for both similar patterns in the maker community as well as paying extra attention to the differences as they appeared. The first element of the audience I noticed was the “maker” fashion was quite different than what I am used to. Maker Faire Bay Area can feel a bit like a ComicCon meets Burning Man when it comes to the attendees outfits and modes of transportation. Steampunk is just one of many “niche fashions” reflected heavily in the Bay Area. From the R2D2 “farm” to the roving cupcake cars, all things eclectic and geeky roam the Bay Area venue. Rome had a noticeable absence of this, for the most part. Initially, I assumed that the “maker” culture was not as ingrained in Rome compared to what I was used to, but as the days passed, and my conversations with various attendees would echo my Bay Area experiences.

    As a Maker, I wear my pride on my sleeve — ask my wife, she can tell you how many Android and Make shirts I wear in a week. But in the fashion capital of the world, aesthetics are just as important as the technology behind them. Just because someone wasn’t dressing the role didn’t mean they weren’t interested in the creativity and the engineering behind the project. For a brief second I forgot that I was in the land of Galileo, Da Vinci, Bernini, Prada and Dolce & Gabana or that I was even in the city that was the center of the art and sciences world. The people of Rome have the love of creating and appreciation within them regardless of age, social status or sex.

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    Co-curator Riccardo Luna addresses an auditorium full of attendees as the event kicks off.

    The second elemental difference was a bit more subtle. Like Maker Faire Bay Area, there were many booths representing informal business or pet projects that were still for sale (or would be soon). I am always excited by these as I hope to one day join the ranks of Maker-sellers. In preparation for this eventual next step in my personal mission, I try to learn from as many people currently at that level. A subtle difference began to appear in the projects and interactions. To me, there has emerged a “maker” aesthetic. Exposed wires are cool. Clear plastic that shows the guts of a project  is a plus. Rough prototypes elicit a certain visual pride echoed in the “I made this” smiles on people’s faces.

    Many of the Roman projects, however, represented a more “crafted” look. Polished and sanded wood and other traditional artistic styles were more of what I saw. Some of these creations were functional & formed to blend into a typical environment. One example of this was an automated plant system. I have seen more of these lately, as technology combined with the maker culture is bringing back the “victory garden” concept on a whole new level (automated PH detection, auto watering, temperature regulation, etc). One such project in Rome was built out of a wooden barrel sliced into several sections horizontally with a solar panel on top for power. The effort put into making this plant system both functional & very aesthetically pleasing was apparent. Many other projects echoed a similar balance on both form and function.

    Maker Faire Rome kicked off with an education day, bringing 10,000 students to the event.

    The event launched with an education day, bringing in 10,000 students.

    Now when I was at my booth, I had some very unique experiences as well with some underlying unique patterns. First, to minimize confusion, I placed a small sign declaring “Mi dispiace. Parlo solo inglese” (I’m sorry. I only speak English). This tended to create a small chuckle from many visitors. Those that missed the sign would jump right into asking me questions as I looked for the right moment to inform them of my linguistic deficiencies. For many children, I became a perfect platform for Eenglish practice. The kids would shy away, and many parents would tell them a form of “You can ask the question, you know how to speak English,” usually followed by the parent politely asking me to speak slowly.

    As I talked to a seemingly endless stream of curious Romans, a common pattern emerged. I started to think of them as the “Two Generations” tag team. Now the “child” was typically high school/college aged, with a parent coming from a professional product or engineering background. The parent would be curious by the nature of my project, but the form (size and 3D-printed/glued body) would be something that would turn them off. I would start to explain to them that the watches I had with me were hand assembled rough prototypes, but there was a lot of room for refinement. Before I could go too much more in depth about it, the “child” would proceed to explain to the parent how cool it was because it was an Arduino-based project, fully open source, and 3D printable. The excitement the next generation has for these elements was very prominent. Many would then begin a small debate with the parent about why the open-source and “build it yourself” elements were important to them. Luckily some of these debates were spoken in English, and being part of those discussions so far away from home have left a treasured mark in my mind.

    After several days of organized chaos, Maker Faire Rome sadly came to an end. On Sunday night, I joined the rest of the presenters in the breakdown. I finally had the time to engage with some of my booth neighbors. I had one conversation come to an even earlier end due to one of the presenters having to run to go catch a New York Giants game (he was a Roman native and this caught me as quite funny). I broke apart my breadboards, took down my foam displays, delicately wrapped up each of my OSWatch demos I had with me, and began the walk back to our apartment. Our flight back to California was the next morning, and sadly it was time to go. My wife casually asked me if I would come back to Rome again. My answer is yes. For the food, for the wine, and for the makers.

    Over-Engineered Ringbox

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    What do you get when you have a CNC router and your significant other has a beautiful ring that needs to be stored? Possibly this extremely engineered ring box. The video below shows how it works, but be sure to check out the video at the bottom of the build process. As the author puts it in the original Reddit post: “I had never touched a CNC machine or 3d modeling software. Probably not the best project for me to learn on, but it all worked out!” I would have to agree, especially considering that he claims this took over 500 hours of work and more than 30 hours of machine time.

    In addition to the newly-acquired CNC skills, he (or his girlfriend) seems to be pretty handy with a chainsaw! Having done much smaller projects myself where I was able to chop down a tree, then finish what I wanted to build out of it on a machine-tool, this kind of process is extremely satisfying. On the other hand, I’d have to assume he didn’t forge his own aluminum for this box, but I suppose that’s acceptable.

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    After reading some of the original Reddit comments, it appears the builder’s significant other is now classified as “fiance.” Congratulations to him on the accepted proposal, as well as making something awesome!