Welcome to the 14TH Annual Maker Faire Bay Area!
We’re thrilled to have your company involved in this year’s Maker Faire Bay Area. The Sponsor Toolkit and online resources (makerfaire.com/bay-area/sponsor-toolkit) are the primary guides to planning your company’s presence at Maker Faire. Please be familiar with the processes and regulations as outlined here to ensure a successful show.
The Maker Faire Sponsorship team is here to support your planning efforts and on-site activation. We will be in communication with you via email with important information and reminders leading up to the show. Please forward these emails to all your appropriate team members. Together we can make Maker Faire a truly unique, educational, safe, and extraordinary experience for all by adhering to the rules and regulations outlined in this Toolkit.
About Maker Faire
Maker Faire is unlike any standard trade show or conference — it is a fun, interactive maze of demonstrations, exhibits, workshops, and displays. We strive to keep it environmentally friendly and simple in design. Makers exhibits include individuals sharing their creations, large-scale art, makerspaces, school groups and organizations showcasing their inventions. As a sponsor, your company directly supports these Makers coming to the event and allows them to share and inspire through their innovative projects. Learn more about the history of Maker Faire here.
FRIDAY@MakerFaire program is a special program and preview day for industry partners, media & press, special groups, and students to get focused time with the makers and sponsors before the weekend. This program is a separate ticketed event. Invite partners, clients, and press, and plan to be show ready for the gates opening at 1:00pm on Friday.
|Thursday, May 16||Friday, May 17||Saturday, May 18||Sunday, May 20|
|Set Up 10am – 6pm||Set Up 7:30am – 12:30pm||Set Up 7:30am – 9:30am||Set Up 8:00am – 9:30am|
|Showtime 1pm – 5pm||Showtime 10am – 7pm||Showtime 10am – 6pm|
|Maker Mixer 5pm – 6pm*||Strike 6pm – 9pm|
|Maker Dinner 6pm – 8pm*|
|*Times are subject to change.|
Earlier setup times for larger booth activations must be made by prior appointment.
*Event site open until 8pm for setup, but services and assistance limited after 5pm.
**Invitation to Maker Dinner will be emailed to makers and sponsors in May.
Teardown and Load-0ut
Sunday, May 22 6:00pm – 9:00pm No freight pickups or load-outs requiring a forklift
Monday, May 2 9:30am – 3:00pm Freight pickups and scheduled teardowns only
Using your Maker Faire Portal
Your Maker Faire Portal is an online tool providing access to order forms and management of your information specific to exhibiting at Maker Faire.
Login to the Maker Faire Portal at any time to edit your Maker Faire Entry information such as your booth description and other public facing information about your entry. Closer to the event when prompted, you can obtain your staff entry passes and attendee tickets there.
Once the Sponsor Entry Form is created or a Start Up Sponsor Application is accepted, you will be prompted to Login (prior users) or Sign Up (new users) for the Maker Faire Portal.
You can add additional contacts for log-in access to your Entry Form, Tasks and Order Forms. From your Entry Form select Edit Entry and ‘Add an Additional Contact?’ to grant access to up to six additional contacts.
Common Maker Faire Portal Log-In Issues
If you are having trouble logging in to your Maker Faire Portal, please see the following for assistance:
- Problem: An error message: There was a problem with your log in. There is a user with the same email.
Solution: This error message is usually due the login for a particular email address originally being set up using either the Facebook or Google authentication method and then proceeding to set up a new login with a user name and password. Try reseting your password and contact firstname.lastname@example.org if the problem persists.
- Problem: I am not able to login and I do not receive an email when I hit the Reset Password button.
Solution: We have updated our system and you may need to reset your login information. Please use the Sign Up button rather than the Login or Reset Password buttons.
Promote Maker Faire
Tell the world you’ll be at Maker Faire! Update your website and company event calendar to let your customers know that you are a sponsor of Maker Faire Bay Area 2019. Maker Faire logos, web banners, flyers, and logos are available on the Promote page.
“Meet the Makers” Website Inclusion
Attendees use the Maker Faire Meet the Makers online directory to find exhibits at Maker Faire. Complete the public information in the Sponsor Info Form for your company to be included. This is the place to share your message and activities directly with makers and attendees!
Maker Faire partner hotels, rates, and reservation info is available on the Where to Stay page. Early booking is strongly recommended to secure your room as availability and discounted rooms are limited. Most hotels have shuttles to the event site. We recommend that all sponsors stay at the Pullman Hotel, formally the Sofitel.
Nearby airports are San Francisco International Airport (SFO), Oakland Airport (OAK), and San Jose Airport (SJC).
Weather and Packing Tips
The average high temperature in the Bay Area this time of year is 74° F, but it can get chilly in the morning and at night. In the case of rain, the show will go on! You are responsible for providing any supplies needed during the event. We recommend bringing any of the following: Tarps and containers to protect product/equipment in case of rain (if outside); packing materials/tape, shipping labels (FedEx, etc.), duct tape, zip ties, scissors, extra boxes, cleaning supplies and paper towels, extension cords and surge protectors, hand sanitizer, a reusable water bottle, comfortable shoes, a jacket, light rain gear, hat and sunscreen, device chargers. Note: there are no printing or computer services available on-site.
Updated parking, driving, and traffic information will be available online in May.
Vehicles should enter the event center at 1346 Saratoga Drive for deliveries, load-in/teardown, set-up parking, and check-in. During the event, please be aware that the surrounding area becomes congested with traffic and we encourage alternative transportation where possible.
There are many public transportation options to get to Maker Faire. The Millbrae BART station is approximately 8 miles from the event center. The CalTrain, running between San Francisco and San Jose, arrives at the Hillsdale station hourly on weekends and weekdays. CalTrain connects with BART at Millbrae. See caltrain.com and bart.gov for schedules and additional information.
Parking instructions and maps will be available online in May.
Parking for set-up days is available at the event center, but is extremely limited during show days. All public parking during the event is at offsite lots, with free shuttles. Plan schedules accordingly and check parking and traffic info online often.
You are asked to share the details of any launches or announcements planned for Maker Faire in the Sponsor Entry Form. This information is referenced by our marketing and content teams in preparing for and tracking all activities happening at the event. It is your responsibility to promote activities, invite press contacts to register, share announcements and make connections. The Maker Faire marketing and content teams may re-post or cover activities at their own discretion.
Film/Photography and Media Registration
All media, film and photography crews must register via the Media Registration page. Professional photography and videography at Maker Faire is not permitted without credentials and a Camera Tag provided by the Maker Faire Media Department. Complete the registration and you will be emailed instructions.
Selling and Lead Generation
Sponsors are allowed to sell directly from their booth as long as they are licensed to sell in the state and following state tax laws.
Maker Faire is a festival environment, and does not use lead generation devices. Please plan for an alternative methods for collection of contact info. Incentivizing with raffles, giveaways, etc. can be effective. It’s important to NOT rely on WiFi, to ensure there are no interruptions in obtaining your data.
Presentation and Speaking Opportunities
Anyone may submit an application to speak through the Presentation Form on the Call for Makers page. Presentations are reviewed and accepted by the content team and are not related to sponsorship. Late applications are often considered; please let us know if you are submitting a proposal after the deadline.