Below you will find a listing of forms needed to prepare for Maker Faire Bay Area. More information on each form can be found in the Preparing for Maker Faire and Exhibit Planning sections of this toolkit.

General Safety Form

Use the General Safety Form if your exhibit has any safety concerns that does not involve fire or flammable materials.

E.g., makes use of tools that may be dangerous; has chemicals, gas, or other items of that nature; if your exhibit might require safety barricades; if an attendee at your exhibit might get hurt in some other way.

Due 4/5

Fire Safety Form

Use the Fire Safety Form if your exhibit includes heat elements or fire of any size, including candles, small flames, burners, etc.

Due 4/5

Health Permit Form

Use the Health Permit Form if you will be selling food pre-prepared packaged food or serving samples (under 2 oz.) in your exhibit space.
Health Permit Forms are to be submitted to NOT to San Mateo County directly.
Pay the Health Permit Fee.

Due 4/12

Certificate of Insurance

All Sponsors/Startups are required to provide a Certificate of Insurance for the duration of time on-site at Maker Faire Bay Area. Complete the Certificate of Insurance Form.

Due 5/10

Booth Services


SLI Freight is the official provider of all material handling and drayage services at Maker Faire.

Shipping Info Kit
Shipping Form
Outbound Bill of Lading
Payment Form

Due 4/13

Furniture & Equipment

Rossi Expositions Inc. is the official service contractor for all of your Maker Faire Furniture & Equipment Needs.

Access online portal here for Tables & Chairs, Signage & Banners, Audio / Visual and Full Booth Build outs. Or email the Rossi support team at

Due 4/19


Edlen Electrical is the official service provider for all electrical services.

Electrical Order Form or order online at

Advance Payment Due 4/26


If your booth activities rely on Internet connectivity, it is essential that you order dedicated Internet services for your booth via the Internet Order Form

Due 5/3 Late or on-site requests are 50% above the quoted prices below.