Welcome Sponsors!

The final week countdown to Maker Faire has begun. Please make sure you are up to date on email communications and the information listed below!

If you have questions, please refer to the Sponsor Toolkit . For further assistance, email the Maker Faire Sponsor Relations Team at sponsorrelations@makermedia.com. During the show, visit the Sponsor Service Center at the north end of Expo Hall.

Entrance for Deliveries and Set Up

San Mateo Event Center 

1346 Saratoga Drive

San Mateo, CA 94403

Set-up Hours

Thursday, May 14 9:00am – 7:00pm

Friday, May 15 7:30am – 12:30pm

Saturday, May 16 7:30am – 9:30am

Sunday, May 17 8:00am – 9:30am

Staff credentials required to enter and must be worn at all times. 

Public Show Time Hours

Friday, May 15 1:00pm – 7:00pm; Maker Dinner 5:00pm – 8:00pm

Saturday, May 16 10:00am – 8:00pm

Sunday, May 17 10:00am – 6:00pm

Teardown & Load Out Hours

Sunday, May 17 6:30pm – 9:00pm

Monday, May 18 9:00am – 2:00pm *By appointment

All shipments and large load outs requiring equipment must be scheduled for Monday.

Parking & Transportation

For Event Parking, see “Getting to Maker Faire“.

Special instructions for set up & staff parking sent via email 5/11.

Last Minute Links

Sponsor Toolkit PDF download

Sustainability Resources for Donation & Disposal of Booth Materials

Certificate of Insurance Requirements Due by showtime

Registration Site for Staff Passes Company Code sent in email “Staff Passes & Booth Location”

Download Event Program Guide

New Rent a locker to store belongings during set up & showtime

Certificate of Insurance Requirements

Please review the Certificate of Insurance requirements and send in your COI showing proof of coverage through the dates of the events by May 8th.

Booth Services Order Forms:

Deadlines for ordering have passed. Late orders are subject to additional fees and availability. Please make sure you have made arrangements for electrical, internet, and furniture.

Click the links below to access our vendor’s information and order forms. Please work directly with these vendors for specific questions and requests.

Furniture Rental & Booth Building Services  — Discount Deadline May 7 , Final deadline May 12

Rossi Expositions partners with Maker Faire to provide furniture & booth equipment rentals, signage production, and labor services (including booth cleaning). Custom booth build outs are also available. Contact and ordering information is coming soon!

Access to online ordering sent via email (to main contact). Login issues or questions? Email info@rossiexpo.com

Electrical Services (Edlen Electrical) — Discount Deadline May 2

PDF Electrical Order Form or Order Online

Internet Services — Deadline passed 

Online Internet Order Form

A/V Rentals (Event Technology Services) — Discount Deadline April 24 

PDF Order Form or Online Ordering

Booth Security (Praetorian) — Deadline May 1

Order Form

Shipping & Material Handling

Please see the Sponsor Toolkit for complete instructions.

SLI Freight manages all material handling onsite for deliveries and shipments from outside carriers. Material handling fees will be charged for all shipments and deliveries requiring unloading, delivery to booth, and storage of empties.

SLI Freight Service Kit for Material Handling Rates and Outbound Shipping Details

Use these shipping labels when shipping to the show site.

Inbound Shipping

If you are sending last minute items to the show site, please complete the Material Handling and Shipments form and use the preferred shipping labels above.

Outbound Shipping

Please make arrangements for pickup for Monday, May 18th. You can arrange outbound shipping through SLI Freight, or you must call and schedule a pickup with an outside carrier. If using an outside carrier, you must pick up a Bill of Lading from the Sponsor Services Desk and label all packages clearly.

 

 

Mobile App & Booth Information Submission Form – April 22 Deadline passed